Famly offers Sessions in our Pricing setup, which is used by centers offering drop-in care that is uniquely assigned to each child's plan, and differs child by child. The benefit of using a Session is to have children's expected attendance appear in your Classroom Planner for scheduling purposes.
Sessions can be added:
To a child's Plan, meaning for the specified time range they will always attend these specific drop-in times.
As ad-hoc charges, outside of the regular booking pattern.
To create a new session:
Click the New Item button in the top right corner and click on Session, from the drop-down menu:
A new screen will open, where you can enter the details of the session
First, enter the session title (what you write here will show on the invoice).
Decide on whether pricing should be:
Hourly is for sessions charged by time. The time is set when adding the session. If you offer great flexibility in terms of when children are arriving and leaving the center on daily basis, creating sessions with an hourly rate can prove to be handy
Per Session to charge a fixed session price
Monthly is the monthly rate for the session e.g. a full day, once a week, would cost $100 a month
Check the age groups that this session is available to and enter the corresponding price
The Ad Hoc prices on the right should be entered if you would like the session to be available 'Ad Hoc'. If you wish to charge a different price for one-off sessions that are not included in a child's plan, this is where you would enter that price.
It is possible to select 'Flexible booking time' if you offer flexible times on that particular session
Enter the time that the session starts and ends
Select daily availability for the session
Select whether you want to charge for the session if it were to occur on the different types of closing days, and whether you would still charge a child for a session if they have reported in sick or absent
PLEASE NOTE: This does not apply to when the session is added as an ad-hoc session. The session will always automatically be charged, unless it is deleted.Click Save