When you record cattle births, purchases, sales and death, the Herd Register report within your FarmWizard account will be updated.  At the point where you save BCMS notifiable events, you will have the option to send these events directly to the BCMS CTS system from your FarmWizard account.  This means that you don't need to log-in to the CTS Online website to record this information.

This data link to the BCMS uses a specific electronic reporting service called "CTS Web Services (for farm software)". To use CTS Web Services for your herd holding number, you must contact the BCMS Helpline to request set up for this service.  

The BCMS will issue a User ID (also called a reference number (9 digits) and a passport (7 characters - numbers and letters). 

Once the FarmWizard Service Desk has stored these logins against your account, you will be able to perform the following tasks:

When you record cattle births, purchases, sales and deaths, the Herd Register report in your FarmWizard account will be updated.  These are termed "notifiable events".  If you choose to notify these events to the Government database, the procedural steps are as follows:

In more detail:

When you save a BCMS notifiable event and want to report it to the Government database, you should tick the box, Register with APHIS/BCMS. This tick box is shown for batch entry operations as well as for single animal data entry.  When recording new births (calving events) on FarmWizard, the Register box will be ticked by default; un-tick the box only if you do not want to register the passport

When you tick the Register box, the movements/births will be transferred onto the FarmWizard BCMS Interface "pending" list. Think of this as like an "outbox" for events waiting to be sent to the Government database.  You can view this pending list by going to Herd Manager > BCMS Interface > Registrations.

If you leave the events on this list, the FarmWizard system will submit all of them (passports and movements) at approximately 9:30am the next morning.  You do not need to be logged into your account for this to happen, as all processes are take place on the FarmWizard central computers (Cloud Servers).

Alternatively, you can choose to submit your pending events manually by clicking the appropriate button on the Registrations screen. Manual submission is immediate.  To register movements, click Register Outstanding Moves Now.  To register passports, click Register Outstanding Births Now.

When the events have been successfully submitted to the Government database, they will be queued for verification. This means that the BCMS system will check there are no errors in the events that you just submitted.

Normally, verification only takes a few seconds, however, it's strongly recommended that you log into your FarmWizard account within 24 hours to check that the data has been successfully verified and accepted by the Government database. This would be especially important for passport applications that are close to the 27 day deadline. 

After a successful verification, you can view all the notifiable events by clicking on List Registered Events.

Each submitted movement or passport will show a long number in the Reply column (see below).  Successful events should show a long number in the Reply column; this is the receipt number issued by the BCMS system.  You should also check to see if there any other messages in the Warning column - these are usually advisory.

If there have been problems with the data verification, a red error message will show on your FarmWizard Home page and the Registrations screen (shown below).  In this case, the events will still be showing on the "pending" list, along with a response message from BCMS in the Reply column for each event. This message will help you to identify and correct the problem ready for the next auto or manual submission.