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Structure

Configure your reporting structures.

Updated over 2 months ago

Adding a reporting structure

Within the Structure menu, there will always be a structure available for the Total group. If you want to add a structure, click on the **Add structure-**button and you can create a new structure.
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Multiple Structures: Tailored Financial Reporting

With Finstack’s Multiple Structures feature, you can create and manage different formats for your financial statements, tailored to meet diverse business needs. Use it to:

  • Standardize a PL format for the entire organization.

  • Create detailed formats for specific business units.

  • Develop specialized structures for annual reports or compliance.

Each structure can be linked to specific entities, ensuring accurate and relevant reporting.

Getting started with Multiple Structures:

Step 1: Access the Structure Page

  1. Navigate to Setup > Structure from the left-hand menu.

    You’ll see a list of your current structures, starting with the Default structure:

    • This structure applies to all entities (and cannot be deleted).

    • It’s used for your financial statements (e.g., BS, PL, CFS).

    • You can rename it for clarity (e.g., “Company-Wide View”).
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Step 2: Add a New Structure

  1. Click the “+ Add Structure” button in the top-right corner.
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  2. Name your structure (e.g., “Annual Report” or “Business Unit X”).

  3. Assign specific entities to the structure.(e.g., subsets for specific business units).

  4. Ensure GLAs (General Ledger Accounts) are mapped to this structure via Setup > Mapping (see [Mapping Help Page] for guidance)

Step 3: Organize your structure:

  1. Use a predefined Template Structure or build one from scratch.

  2. Navigate to the desired financial statement tab (e.g., Balance Sheet or PL) and click Add Class to create categories (e.g., “Revenue”).
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  3. Add child classes under each category for more granularity.
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Step 4: Use and Switch Between Structures in Reporting

  • Go to Reporting in the left-hand menu.

  • Select the structure you want to analyze (e.g., “Annual Report”).

    Note: If only one structure exists, the selector will not appear.

  • Easily switch between structures to generate reports for different entities or purposes.
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Pro Tips

  • Custom Use Cases: Create formats tailored for internal reporting or external filings.

  • Consistency: Ensure GLAs are consistently mapped across all structures to avoid discrepancies.

  • Scalability: Adapt and expand reporting structures as your organization grows.

Adding main rows and formulas

Adding a main row

Within Finstack, reporting rows are called Classes. Adding a main class can be done by pressing the Add class-button. Fill in the Title, then confirm by pressing Save.
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Adding a formula

Start building the formula in the top field, by using classes (from either Structure or KPIs) on your right hand side and operators displayed above. Populate the Title, select either Currency, Percentage or Number. Confirm by pressing Save.

Use the option to “format as KPI”, when you want the formula to look distinctively in Reporting. Do this only when you want to intertwine KPIs in your financial statements. Mind that in Setup > KPIs formulas can also be created.
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Adding a subclass

Hover and press the “+” sign to add a sub class. Enter the name of the sub class to be created in the pop-up window. You can not add sub classes to formulas.
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Adjusting a class or formula

On a main class or subclass, hover and press the pencil icon. This will lead you back to the page where you created the class or formula and you can adjust the details. Do not forget to press the **Save-**button ****to effect changes.
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Repositioning a class or subclass

On a main class or subclass, hover and press the position icon. Keep your mouse button pressed and drag-and-drop to the position you have in mind. Note that if you are a bit patient, the other classes either will switch place or make room for the new position of the class you have selected. Release the mouse button to confirm the new position of the class.
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Deleting a class or subclass

On a main class or subclass, hover and press the garbage bin icon. Note that deleting a row will unmap any accounts that have been mapped to this class.
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Other

🚨 Be aware that if you adjust your Structure later on, this can affect your Mapping! Especially deleting classes will result in the need to remap accounts that were earlier assigned.

🚨 Be aware that the classes “Result” (P&L), “Retained earnings” (BS) and “Current year earnings” (BS) are reserved by the system. They cannot be changed

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