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Admin

Configure organisation-wide settings.

Updated over a month ago

General

This page has general settings. Auto log out is the period when you are required to log in again to the tool. This is by default set to two hours.

Configure Currency amount to format values in absolute numbers, thousands, or millions.

Configure a default Calendar setting, eg LTM or YTD. In addition to that, set the last closed month (last actuals that will be displayed).

Turn on the Cost Centers functionality to include Cost Centers in Reporting, and enabling the option to remap transactions based on their CC. This is typically seen in businesses that want to split up their payroll expenses across their P&L.

Team

Add new team members here or adjust their role (what they can see and do) and access to entities. You can mark team members as inactive to block their ability to login. You can see the 2FA status and it is possible to require ****2FA for all team members.

Find more details on what access roles will provide by clicking the "info"-icon next to Role. In summary it is the following:

  • Owner: can do anything

  • Accountant: can do anything, except for managing the Team

  • Reporting: can see Reporting & Working Capital, not make any changes in Setup

  • Stakeholder: can only see Dashboards & Financial statements

  • Stakeholder (basic): can only see Dashboards

  • Stakeholder (drilldown): can only see Dashboards, however will drilldown option

Intercompany relations

Configure Intercompany relations to be used in intercompany elimination. IC transactions will be eliminated based on their IC relation. This can also be used for GLAs that have both a share of intercompany and non-intercompany transactions. Frequently seen examples include debtors and creditors.

Debtors & creditors

Configure Debtor and Creditors GLAs to be used in the Aging overview.
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Cash

Specify your cash accounts to power the Working Capital > Cash page.
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Multicurrency

Finstack’s Multi-Currency Conversion makes managing multiple currencies seamless. Automate monthly currency effects or fine-tune specific reports with tools that ensure efficiency, accuracy, and compliance.

Getting Started

Note: Available only for users managing multiple currencies.

Step 1: Access Multi-Currency Settings

  • Navigate to Setup > Admin > Multi-Currency.
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Step 2: Choose Your Reporting Currency

  • Select the reporting currency (e.g., Euros). Other currencies like USD will be converted automatically.
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Step 3: Select a Conversion Method

Finstack offers two methods:

  1. Fixed Rates Method:

    • Enter one rate for all months.

    • Ideal for minimal currency fluctuations or fixed-rate scenarios.

  2. Equity Method:

    • Uses Average Rate for P&L accounts and the Closing Rate for Balance Sheet accounts.

    • Is automatically updated monthly via exchangerate.host for accuracy.
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Step 4: Customize FX Rates (Optional)

  • Manually adjust FX rates to align with your ERP or bookkeeping systems.

  • Adjust average or closing rates for specific periods to ensure tailored reporting.

Note: Updates are instantly reflected in P&L and Balance Sheet accounts.


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Step 5: Save and Verify Changes

  • Click Save Changes to finalize updates.

  • Changes are applied automatically.

Notes:

  • Translation Effects: The Equity Method automatically adds a CTA (Cumulative Translation Adjustment) line in the Balance Sheet to show currency translation impact.

  • Real-Time Updates: Automatic rates reflect monthly fluctuations across financial statements.

  • Seamless Integration: FX Custom Rates integrate with IC eliminations, reconciliations, and sub-consolidations for streamlined consolidation.

Group cost centers

Overview

With the Group Cost Centers feature, you can organize cost centers across entities into custom groups. This provides an easy way to filter and report on grouped cost centers in Reporting.

Key Benefits

  • Cross-Entity Grouping: Assign cost centers across multiple entities to shared groups for better organization.

  • Custom Filters: Use group filters in Reporting to analyze performance at a group or individual cost center level.

  • Enhanced Insights: Separate “Ungrouped” and “Unassigned” cost centers to ensure complete visibility of transactions.

Getting started

Step 1: Access Cost Center Groups

  1. Navigate to Setup > Admin.

  2. Select the new Cost Center Groups tab on the right-hand side.

Step 2: Create a Cost Center Group

  1. Click “Add another group” to add a new cost center group.

  2. Name your group (e.g., “Sales” or “Marketing”).

  3. Assign cost centers to the group:

    • In the “Cost Centers of this Group” dropdown, select the relevant cost centers from the list.

    • Cost centers can be assigned to multiple groups and can span across entities.
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Step 3: Save and Review

  1. Once your group is defined, click Save.

  2. The group will now appear in the Cost Center Filter in Reporting.

Step 4: Use Groups in Reporting

  1. Go to Finance > Reporting and select the Cost Center Filter.

  2. Choose from the following options:

    • Groups: Select a specific group (e.g., “Sales”) to view grouped cost centers.

    • Ungrouped: View all cost centers that are not part of a group.

    • Unassigned: Identify transactions that don’t have any cost center assigned.
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Tips

  • Ungrouped vs. Unassigned: Use the “Ungrouped” and “Unassigned” filters to identify and categorize missing or unorganized data.

  • Iterate as needed: Groups can be updated or restructured anytime in Setup > Admin.

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