Overview
By tagging residents in every alert or task, Fitmedik automatically tracks the time and resources your team spends on resident care. This data then appears in the Resident tab, giving you a real-time snapshot of costs and hours spent. Whether you’re a facility manager or caregiver, this helps you see which residents need more attention, optimize budgets, and maintain high-quality care.
Step 1: Add Residents in Fitmedik
Navigate to the Resident Tab
On the left-hand menu, click Resident.
You’ll see a table listing each resident along with key metrics like Total Cost and Total Time Spent.
Click “Upload Details” (Optional)
A pop-up window will appear.
Option 1: Type or paste resident names/IDs in the text box.
Option 2: Upload a CSV or XLS file containing resident information or careplans. The AI will automatically fetch their IDs, names, or any relevant data.
Review Your Resident List
Once added, residents will appear in the table.
Fitmedik’s AI uses these records to tag tasks or alerts, ensuring accurate cost/time tracking.
Tip: If you already have a careplan for each resident, upload it here. Fitmedik automatically reads the details (including IDs) to streamline tracking.
Step 2: Tag Residents in Alerts & Tasks
Create an Alert or Task
Go to the Chats tab and mention a resident in your message,
e.g., “@Caregiver, please assist @Resident #7001 with morning exercises.”Or head to Alerts → New Alert and select the appropriate resident from the drop-down menu or text box.
How Tagging Works
Every time you tag a resident, Fitmedik associates the upcoming activity (e.g., medication administration, personal care) with that specific person.
The time spent, frequency, and any additional costs (like supplies) can then be tracked back to the resident record.
Complete the Task
Once finished, mark the alert as Completed. Fitmedik records the total time and updates the cost associated with that resident.
Why Tagging Matters
Without tagging a resident, Fitmedik won’t know whom the task belongs to, which means the system can’t allocate those hours or costs to the correct person.
Step 3: View Cost & Time Data
Return to the Resident Tab
Look for the List of Residents.
Each row shows Total Cost and Total Time Spent for a given period (Last week, Last month, Last year, All).
Customize Your Date Range
Click the tabs at the top (e.g., Last week, Last month, Last year, or All) to filter the data.
This helps you see how each resident’s needs have changed over time.
Open “Details”
Click the Details icon or link to dive deeper into a resident’s data—like which tasks were performed, who did them, and how long they took.
Pro Tip: Reviewing this information regularly can help you adjust staffing, manage budget allocations, and ensure each resident receives proper attention.
Best Practices
Encourage Consistent Tagging
Make sure every staff member knows to tag the relevant resident in each alert or task. This is the only way Fitmedik can accurately measure care costs and hours.
Use Careplans
Upload or update resident careplans frequently, so Fitmedik’s AI can create relevant tasks and accurately attribute costs/time.
Check the Data Weekly
A weekly or monthly review of cost/time metrics helps you spot trends, anticipate resource needs, and maintain high-quality care.
Train Your Staff
A quick demonstration or short how-to video for new team members ensures consistent tracking from day one.
FAQ
What if I forget to tag a resident?
You can manually edit the alert later, assigning it to the correct resident. This ensures the data eventually gets captured correctly.
Can I export or print the cost/time data?
Depending on your facility’s configuration, you may export data from the Resident tab or request a detailed report from your administrator.
Do I need to add a cost rate for each staff member?
Fitmedik can use standard facility rates or specific staff rates if your organization has provided those details. Speak with your facility admin for more info on customizing cost rates.
Conclusion
That’s it! By adding residents into the system and tagging them in tasks or alerts, Fitmedik automatically tracks and calculates the time and cost each resident requires. This simple practice gives you valuable insights into resource allocation, help