Accounts Payable Menu | Floorzap Knowledge Base

Navigating to Accounts Payable

The Expense Payments section shows all expense payments currently on file.

Use the All Categories dropdown to filter your list by expense category.
Use the Date Range picker to filter by a specific time period.
Click the pencil (Edit) icon on any row to make changes to an existing expense payment.
In the Edit Expense Payment form, you can update the Expense Category, Payment Method, Amount, Payment Date, QuickBooks Sync settings, Class, and attached files.

Click Contractors under Accounts Payable to view contractors that need to be paid for their jobs.
Click Add Payment to add a new payment or edit an existing one.
On the Add Payment screen, you can add a payment to an existing contractor expense or create a brand new payment.
Select the desired Work Order number and the Payment Method to complete the transaction.
To create a new contractor payment from scratch, click Add New Contractor Payment and fill out the required fields (Invoice #, Contractor type, Return Hold Amount, Payment Method, Reference #, Payment/Invoice Date, QuickBooks Sync, Payment Term, Class, and Attach File).
Click Payment History to view all previous payments made to contractors.
Use the Contractor and Job Type filters to narrow your search.
Use the Date Range filter to refine results by date.
Click the pencil (Edit) icon to edit an existing payment and update the Payment Method as needed.
Click the print icon to view Payment Details — you can print or download a PDF of the payment details.
Click the sync icon to sync a payment with QuickBooks.

Click Products under Accounts Payable to view Inventory and Non-Inventory product payments.
Click Add Payment to add a new payment, view existing payments, or make adjustments.
Use the Non-Inventory Payments and Inventory Payments tabs to filter payments by product category.
Click the Non-Inventory Material Payment icon to view non-inventory material payments for a specific manufacturer.
Click the Inventory Material Payment icon to view inventory material payments.
Click Non-Inventory Payment History to view the full payment history for non-inventory products.
Use the Date Range filter to narrow your search.
Click the pencil (Edit) icon to edit an existing payment and update the Payment Method as needed.

Click Freight Shipper under Accounts Payable to view Freight Expense Payments.
Click Add New Freight Expense Payment to create a new freight expense payment.
In the New Freight Expense Payment form, fill in the Payment Method, Amount, Payment Date, and attach any relevant files. You can also associate the payment with a Vendor and PO#.

Click Customers under Accounts Payable to view payable expenses to customers.
Click Adjustment Refund to view and manage refund adjustments.
Click Add Payment to add a new refund adjustment. Fill in the Customer Name, Payment Method, Reference #, Payment Date, and Attach File as needed.
Click Payment Refund to view customer payment refunds.
Use the Payment Status dropdown to filter by status type.
Click the Eye icon to view the details of a specific customer payment.
In the View Customer Payment screen, you can review Invoice Information and Payment Method details, and make adjustments as needed.
Click the Refund Payment icon to process a refund. In the Refund Customer Payment form, adjust the Customer Name, Payment Method, Reference #, Payment Date, and QuickBooks Sync fields as needed.
Click Payment History to view all payments made to customers.
Use the Date Range filter to narrow your search by time period.

Click Referral under Accounts Payable to view referral payments.
Click Add Payment to add a new referral payment.
Click Add Payment on the desired referral row to open the Payment Referral form. Fill in the Referral Person, Payment Method, Reference #, Payment Date, QuickBooks Sync, and attach any files needed.
Click Payment History to view a list of all referral payments made.
Use the Date Range and other filters to search for a specific payment.

Click Salesman under Accounts Payable to add and view salesman payments.
Click Add Payment to add a new salesman payment.
Click Add Payment on the desired row and select from the list of Work Orders to make a salesman payment.
Click Payment History to view all salesman payments that have been made.
Use the Salesman dropdown to filter results by a specific salesperson.
Use the Date Range filter to narrow by time period.
The Adjustment Applied indicator shows when adjustments have been applied to existing salesman payments.
Click the pencil (Edit) icon to make changes to an existing salesman payment, and update the Payment Method as needed.
Click the print icon to view payment details for a selected payment.
Click the sync icon to sync the selected payment with QuickBooks.

Click Taxes under Accounts Payable to view and manage tax-related payments.
Click Tax Journal Reports to access the Tax Journal.
In the Tax Journal, select the desired Work Order to create a Tax Journal entry.
Click Tax Journal History to view a history of all Tax Journals created. Each entry displays the Payment Status (Paid / Not Paid), Journal Date range, Total Sales, and Sales Tax.
Click the pencil (Edit) icon on a Tax Journal History entry to make edits to an existing tax transaction.
Click the view icon to open the Transaction detail for a Tax Journal entry.
Click Add Payment to add a new tax payment. Select the desired journal entry and click Add Payment on the appropriate row.
In the Tax Payment form, fill in the Payment Method, Reference #, Payment Date, and attach any relevant files.
Click Payment History to view your full Tax Journal payment history, filterable by Date Range.