Floorzap payment terms must be mapped to their QuickBooks Online equivalents to ensure accurate AR and AP aging reports. Even if the names differ between systems, the mapping links them correctly on synced invoices.
Setting Up Payment Terms
Floorzap and QBO may use different names for the same term — for example, "Net 30" in Floorzap may appear as "Due in 30 Days" in QBO. You must manually link each term so they match on synced invoices.
Go to Settings → Integrations → QuickBooks.
Locate the Payment Terms mapping section.
Match each Floorzap term to its QBO equivalent.
Click Save.
If terms aren't mapped, invoices may sync with the wrong due dates, causing your AR aging report in QBO to be inaccurate.
The "Job in Process" Term (Net 365)
"Job in Process" is a Floorzap-specific payment term set to Net 365. It prevents invoices from aging in QBO until a job is ready for final billing — keeping your AR report clean during long or multi-phase projects.
Recommended workflow:
Apply Job in Process to initial and progress invoices while the job is ongoing.
Switch to a standard term (e.g., Net 30) when you send the final invoice — this starts the aging clock in QBO.
If you forget to switch to a standard term on the final invoice, the invoice will not age in QBO and will not appear correctly on your AR aging report.
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