In Folktale, there are 5 pre-defined user roles:
Each role has permission to perform the tasks shown in the table below.
Description of Folktale User Roles
An Admin is the Folktale Account Holder.
Users should be assigned as an Admin if they need to be responsible for:
Administrating the Workspace
Managing billing and subscriptions
Creating new projects
Managing Workspace and Project Settings
Inviting and managing permissions for Admins and Insights Managers
An Insights Manager leads and coordinates Folktale Projects.
Users should be assigned an Insights Manager if they need to be responsible for:
Inviting and managing permissions for Contributors and Field Reporters
Creating or editing Story invitations or Story Presets
Tracking stories in progress via the Project Dashboard
Managing contributions in the Story Library
A Field Reporter is a Folktale user who collects stories from participants in the field.
Users should be assigned a Field Reporter if they need to:
Generate stories ad-hoc, without waiting for a story invitation
Generate multiple stories on-demand, using Story Presets
A Contributor is a user who has a Folktale account and contributes their story in response to a story invitation.
Users should be assigned as a Contributor if they want to:
Have ongoing access to the stories they have contributed over time in their 'My Stories' page
See reactions to their contributions in their 'My Stories' page
The benefit for an Insights Manager of a Contributor having a permanent Folktale account is that:
It is easier to regularly invite them to contribute their stories
They can be tracked and notified when they start but do not submit a story in progress
They can be added to teams for easy management of invitations.
A Guest is a user who has been invited to contribute to a story invitation but has chosen not to create a Folktale account.
Users should be given the option to participate as a Guest contributor if:
They do not have an email address to create a Folktale account
They want to contribute anonymously
They will make Folktale contributions infrequently.