When you have added contributors to your content, the ‘Finance Section’ of the content page is automatically populated with the contributors and providers assigned. The associated project tasks are automatically created in Workday allowing the finance teams to authorise and process payments relating to the contributors and content.

This section allows you to set estimated costs against each contributor and provider, including expenses and production costs. At the top of the ‘Finance Section’ is the content budget which is defined by the finance planning team.

When invoices and receipts are paid and accounted for in Workday the actuals will automatically flow from Workday into this section and show you the variances from the estimates against the actuals. This data is then used in the financial reports.

To enable edit mode on the ‘Finance Rows’ click the edit button to the bottom right of the Finance Section. This will toggle the ‘Finance Rows’ in to edit mode where you can add and edit estimates against the contributors and either save the updates or cancel.
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To add an estimate click in to the corresponding estimate field against the contributor or provider, enter the value of the estimate and click the blue ‘Save’ button. Your changes will now be reflected in the ‘Finance Rows’ and any Actuals vs Estimates calculations will update and Budgets Vs Estimates will update.

To add an expense to a contributor, provider or a general expense to the content, firstly enable edit mode. To enable edit mode on the ‘Finance Rows’ click the edit button to the bottom right of the Finance Section. Find a contributor, provider or general expense section and click the ‘Add Expense’ button.

This will create an ‘Expense Row’ (you can create as many expense rows as required). The next step is to choose an expense type from the dropdown options.

Once you have chosen an expense type an estimates field will appear for you to add your expense value to. It is worth noting that expense estimates should be grouped by category. For example if you imagine a contributor to spend $100 on meals 3 times, you would combine this into the one estimate under food for $300.

You can delete expense rows using the 3 vertical dots menu to the right of the expense row, once an actual flows back from Workday for an expense category you will no longer be able to delete it, but you will still be able to add and update estimates relating to the expense.

Once you have added the expenses you require or updated an estimate on an existing expense, click the blue ‘Save’ button to save the updates. The ‘Finance Rows’ will return to read-only mode and when you expand and collapse the contributor rows you will see the information stored and any Actuals vs Estimates calculations will update and Budgets Vs Estimates will update.