Workspaces offer three distinct permission levels to help you manage access and control within your team: Workspace Admin, Workspace Editor, and Workspace Viewer. This article outlines the capabilities associated with each role.
Workspace Admin
The Workspace Admin role is the highest permission level within a workspace. Admins have comprehensive control over the workspace, its projects, and its members. This role is typically reserved for the workspace owner or team leads.
Workspace Admins can:
Perform all actions available to a Workspace Editor and Viewer.
Permanently delete Projects from the archive.
Invite new members to the workspace.
Remove existing members from the workspace.
Change the permission level of any workspace member.
Workspace Editor
The Workspace Editor role is the standard permission level for team members who are actively creating and collaborating on projects. Editors can create new content and modify existing projects across the entire workspace.
Workspace Editors can:
Perform all actions available to a Workspace Viewer.
Create new Projects.
Edit all Projects and Sets (e.g., rename, rearrange frames, add to Subsets, search for and add new content).
Archive Projects.
Workspace Editors cannot:
Permanently delete a Project.
Invite, remove, or change the roles of other workspace members.
Workspace Viewer
The Workspace Viewer role is a read-only permission level, perfect for clients, executives, or other stakeholders who need to review progress without having the ability to make changes.
Workspace Viewers can:
View all Projects and Sets within the workspace.
Navigate all content, including frames, motions, and Subsets.
Workspace Viewers cannot:
Create, edit, or archive any content.
Share projects or content from within the workspace.
Invite, remove, or manage other workspace members.
Inviting New Members to Your Workspace (Admin Function)
Workspace Admins can easily expand their team by inviting new members directly to the workspace.
To invite members:
From your Workspace, click the Invite button located in the left-hand sidebar.
In the invitation window, enter the email address of the person you wish to invite.
Select their permission level (Admin, Editor, or Viewer) from the dropdown menu.
Click Send Invite. To add multiple members, simply repeat the process for each email address.
Important Note on Billing: Please refer to the "Learn More" section on the invite page or your billing information to understand how inviting new members may affect your subscription and billing.