The Applied Advanced Deposit Report shows all payments taken for a selected date range and provides general information about the associated reservation folios. The report also applies for those payments against accrued revenue (Applied Deposit) and against revenue that has not yet been accrued (Advanced Deposit): for this reason, you will see a Run for Date filter which will be used to calculate how much deposit has been applied and how much is advanced.
In the report list, click on the link Applied Advanced Deposits Report:
Select your filters: please note that the report will show all Payments for your chosen date range (Start Date and End Date), while the Run for Date will be used by the system as the day against which to check whether a payment has been applied or is advanced.
In the example above, I am taking all payments posted between 01/20 through 01/31 and I am comparing it with accrued/unaccrued revenue up to 01/27.
Here is an example of this report:
Fields Legend
Name: guest name.
Room Number: number of rooms associated with the reservation folio.
Room Type: room type associated with the room number.
Check-In: guest’s arrival date.
Check-Out: guest’s departure date.
Folio No: reservation folio number.
Reservation Status: status of the reservation at the time the report was run.
Room Revenue: room charges.
Additional Revenue: sum of all Add-ons and POS posted in the folio.
Total Revenue: sum of the Room Revenue plus the Additional Revenue. Payments: sum of all payments posted on the folio for the selected date range. Applied Deposit: amount of payment applied to accrued revenue.
Advanced Deposit: amount of payment not yet applied to revenue (deposit)