The Open Balance Report displays information about open balance with respect to accrued revenue at the time the report is run, for the selected date range. The open balance is calculated by subtracting revenue and taxes accrued from settlements posted on the folio. This report has the primary goal of showing information about your guests’ open balances with respect to accrued revenue, but it may also be used to look up the total sum of transfers sent and received for a given reservation folio and payments made.
In the reports’ list, click on the link Open Balance Report:
Select your filters, and click on the blue button Run Report:
Here is an example of this report:
Fields Legend:
Room Number: displays the room number associated with the folio. Note that if the field is empty, it means that the reservation is an unassigned status.
Room Type: shows the room type associated with the folio.
#Rm: number of rooms associated with the folio.
#Gst: number of guests on the reservation folio.
Name: guest name and last name.
Folio No: reservation folio number.
Check-In: guest’s arrival date.
Check-Out: guest’s departure date.
Source: source associated with the reservation field.
RM REV: room charges.
RM TAX: tax applied to Room Revenue.
ADD REV: additional revenue.
ADD TAX: tax applied to additional revenue.
PAID: amount of settlements.
TRANSFERS: sum of all transfers.
BALANCE: balance. Note that this field is calculated against revenue accrued