To book a space at your company HQ, you must first navigate to the appropriate office. There are two ways to do this:
From your home page, select "Company HQ" and select the appropriate office you plan to visit:
2. Go to "Explore" and select your location. If there is a company HQ/office in that location, it will show first in the top left hand corner. (You can also select an HQ from the “Company HQ” list on the top navigation bar.)
Once you are in the HQ/Office you would like to book, you will be taken to a floor plan from which you can choose the floor, the date, type of space and any key amenities.
*Tip - You can switch between office locations quickly by clicking on the drop down next to the name of the office:
3. Search for available spaces by viewing desks on the floor plan with green dots or scrolling on the left to the “Available” section.
Desk availability is determined by a red (unavailable) or green (available) dot directly on the map. Hover over each desk to see:
Who has booked the desk and/or
If the desk has been assigned to either a team or an individual
Note: As shown above, if a desk is available to book by the hour, you can select the time you will be in office and using the desk.
There are 3 ways you may search to book your workspace:
Filter for what type of workspace you are looking for. You can input the following in your search:
Office location
Floor (if applicable)
Date
Space type
Amenities
2. Search for the available space from directly within the floorplan. Click directly on the desk/meeting room/private office you would like to book. You can distinguish between desks that are/aren’t available like so:
Available: Green Dot, Purple Circle (Desk) or Orange Circle (Meeting Room)
Unavailable: Red Dot, Purple Circle
Unavailable (assigned to someone else): Red Dot, Pale Purple Circle
Leverage the left-hand panel to search for availability
Booking a Desk:
Once you have clicked on the space you would like to book, you may review the amenities available:
Next, you may add an optional title and description to your booking:
Select the date of your booking. Note that you can select multiple dates to reserve all at once:
Finally, select “Book Now.” Once you have done so, you will be brought to a pop-up confirming your booking. Add your booking to your calendar, and invite your teammates to join you at the office:
Booking a Meeting Room:
The primary difference between booking a meeting room and booking a desk is that you have the option to add teammates to your booking. Here is how you will do so:
Select the meeting room you would like to book, and from the left hand panel, search by name or department the teammates you would like to invite to your room:
Note that you can only add as many people as there are seats available to a Meeting Room booking.
Meeting Room bookings and Google Calendar:
Gable has a 1-way calendar sync with GCal. This means that when you book a Meeting Room via Gable, that room will be booked within Google. Conversely, when you book a room via GCal, that room will not be available to book in Gable.
Note that if you make modifications via Gable to your Meeting Room booking, you will need to manually reflect those changes in Google, and vice versa.
Please reach out to us at support@gable.to should you have any questions or need assistance.