Student Eligibility & Accounts
How to manage student and staff accounts in Gaia, including the roster, eligibility statuses and bulk uploads, supporting documents, Free & Reduced applications, and lunch account balances and transactions.
By Souha1 author10 articles
- Eligibility Documents and UploadsHow to upload, review, and manage the documents that back up student eligibility records.
- Download and Upload Your RosterHow to load and update participants and staff in bulk from a spreadsheet, and how to read the import preview before anything saves.
- Add a Student or Staff MemberHow to add one person to your roster by hand, and the actions available on a single row.
- People and Relationships in GaiaThe four types of people Gaia tracks (students, staff, guardians, and unmatched records), and how guardian, sibling, and household relationships work.
- Direct CertificationHow to upload a state direct certification file, review Gaia's student matches, and apply the results to update Free and Reduced eligibility.
- Managing the Student RosterThe Students register: finding people, what each record shows, and the three ways people get into Gaia.
- Student Eligibility (Free, Reduced & Paid)How student meal eligibility works in Gaia: Free, Reduced, and Paid statuses, how to view and update them, and the eligibility timeline.
- Managing Student Accounts & BalancesHow to view and manage student lunch account balances, record manual transactions, and understand transaction types in Gaia.
- Free & Reduced Applications and Other Household FormsHow families submit the Free & Reduced application and other household forms like the LCFF Income Survey, and how to review them.
- USDA VerificationHow to run your district's annual USDA verification cycle in Gaia, from building your sample to filing your summary report.