Risks Issues and Constraints Overview

The video below will provide an overview on risks, issues, and constraints; what the difference is between the three, and how to add them:

The Risks in gantterAi™ will allow users to define and assign risk factors to tasks in your Plan Board. Users can access data associated with Response, Cause, Probability, Severity, Priority types of Risk. Scheduled Items that have been designated to have Risks associated with them have factors that could affect their completion.

Risk's Vs. Constraints Vs. Issues:

There are three different types of problems a project can face in the world of project management that are all very similar but slightly different.

Risk- is something that could happen that u want to be aware of so u can think of the impact it could have on your project. An educated prediction based on the specifics of your project

Issue- something that already happened directly related to finishing a task or to your project as a whole.

Constraints- Is an issue that already has happened but they’re categories are different, A fixed limitation the project must work within. Known from the start (or discovered early). It’s not necessarily negative, but it restricts your options.
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Examples of constraints: A fixed budget of $500k, a hard deadline (e.g., must launch before a trade show), limited team resources, compliance with a regulation.

All of the steps to set a risk apply to setting an issue or a constraint, the only difference is if you’d like to set an issue or constraint you have to go to the drop down and select the desired type between the three options because the default is set to risk.

List manager- managing the categories for risks, lists, and issues, and constraints. This will be a setting in gantterAi where you can customize the various categories of these three problem types. The default categories are more geared towards the construction industry.

How To Set A Risk On The Plan Board View:

When you are adding a new task you can go over to the Risks/C&I category and hit the add button. Or you can hit the down arrow next to the add button to add an existing risk that you made in the cpm view earlier.

If you hit add new you will be brought to a smaller pop up window that will let you set the specific properties of that risk. First select the type of problem you are documenting in this case it will be a risk. Then you can select a category for your risk from a list you can customize further using the list manager feature which will be discussed in a separate support solution.

Then you can continue filling in the cause, probability, severity, and effects of the risk you are documenting then hit submit. When you're done and the risk will be displayed in the risk category.

Also when you click on your tag there will also be an icon that pops up next to the risk category name.

How to Add a Risk in The CPM View:

There are two ways you can create a risk from the cpm view. You can either go to the project properties under the file drop down menu or double click on a task to open up the task properties and set the risks the same way you would if you were on the board view.

Or you can go to the risk tab below the schedule option on the vertical menu on the left of the CPM view and type in the risk and cause. Then click on the arrows to use the drop down menus to select the other factors correlating to that risk.

Risk Mode Options:

The Risk mode options are as follows: