Ensure you're working within your Consolidation Working Papers

Have your GRT configured for Balance Sheet accounts (either Balance Sheet only or "Both" type)

Understand which accounts need adjustment and the amounts required

Know whether adjustments are permanent or temporary

Open your Complete Consolidation working papers

If your GRT includes both P&L and Balance Sheet accounts, click the Balance Sheet tab

If your GRT is Balance Sheet only, you'll already be in the correct view

Locate the month where you want to add your journal entry

Find the "+" icon in the month column where you want to add the journal (e.g., January 2025)

Click the "+" icon to open the journal creation dialog

The Add Journal popup will appear with fields to complete

Enter a clear description for your journal entry

Example: "Reclassification Adjustment"

This appears in your audit trail and working papers

Select "Journal Entry" from the dropdown

This is the only option available for Balance Sheet journals

Choose from four classification options:

Add a reference number for your internal tracking

Example: "1234" or your organisation's numbering system

Select the appropriate date for this journal entry

Should align with your consolidation period

This defaults to match your consolidation frequency (Monthly, Quarterly, etc.)

You can adjust if needed for specific reporting requirements

Review all fields for accuracy

Click the green Add button to create the journal

Click Cancel if you need to abort the process

The system returns you to the consolidation view with a new journal column added

You'll see a new journal column between your standard columns

Each GRT account has input boxes for Debit and Credit amounts

The system follows standard accounting principles for each account type

Assets: Debit increases, Credit decreases

Liabilities: Debit decreases, Credit increases

Equity: Debit decreases, Credit increases

Click in the appropriate Debit or Credit box for your chosen account

Enter the journal amount (e.g., 1000 for £1,000)

The system automatically applies proper accounting treatment

Continue for all accounts in your journal entry

Review all amounts for accuracy

Ensure debits equal credits (balanced entry)

Click the Save button to finalise your journal

The journal is now active and will appear in all subsequent months

January: You add £1,000 to Accounts Receivable

February onwards: £1,000 automatically appears in all future months

Cumulative nature: Balance Sheet positions build upon previous months

January: Add £1,000 journal → Balance shows £1,000

February: No changes → Balance still shows £1,000

March: Add £500 more → Balance now shows £1,500

April onwards: Balance continues at £1,500

Navigate to the month where you want to adjust the amount (e.g., February)

Click the edit icon (pencil symbol) next to your journal

The journal editing dialog opens showing current amounts

To change from £1,000 to £1,500, enter £500 in the same accounts

Use the same Debit/Credit pattern as your original journal

Click Update to apply changes

To change from £1,500 to £1,000, enter £500 in reverse

If original was Debit, enter as Credit (and vice versa)

Click Update to apply the reduction

For temporary adjustments that should only last one period

Example: March needs £1,800, but April should return to £1,500

Navigate to March and click the edit icon for your journal

Enter the additional amount needed (£300 in our example)

Select the "REVERSES in the Next Month" checkbox

Click Update

March shows £1,800 (£1,500 carried forward + £300 adjustment)

April automatically returns to £1,500 (£300 reversal applied)

May onwards continue at £1,500

Edit any journal entry

Click the "Net Positions" button

Review the Net Position of the Group Reporting Template Accounts dialog

See cumulative debit/credit balances and net positions for each account

This helps track the total impact of all journal adjustments

If you change from Monthly to Quarterly consolidation frequency

The system shows the last month of each quarter only

It doesn't sum the three months (Balance Sheet is point-in-time, not cumulative)

January, February, March monthly journals where Financial period is → Only March appears in Q1 quarterly view

If you reduce a Balance Sheet column to zero, the journal will not appear in the consolidation.

If you need to edit that journal, you have to go to the Journal screen, open that specific journal, and update the amount.

For example, if a journal has an amount of 1,000 in January and you reverse the same 1,000 in February, then from February onwards the amount will be zero and it will no longer show up in the consolidation.

Journal amounts appear consistently in subsequent months

Adjustments correctly increase or decrease account balances

"Reverse in Next Month" entries automatically reverse as expected

Your consolidation remains balanced (Total Assets = Total Liabilities + Equity)

Explore P&L Journals: Learn how income statement adjustments work differently

Master Working Papers: Understand the full consolidation working paper process

Advanced Reporting: Generate detailed consolidation reports with journal details

Audit Trail Management: Track and document all consolidation adjustments