How approval groups work
When a park build with approval groups is submitted, it enters a sequential review process:
Users in the first approval group receive an email notification that a report is ready for their review.
Once any one of those users approves the report, users in the next approval group are notified and the approval status changes to 'In Review'.
This continues until the final approval group has signed off - at which point the report is considered fully approved and the status changes to 'Accepted'.
⚠️ If a park build is rejected at any stage, the entire approval process resets and starts over from the first approval group.
💡 Don't see the report under Pending Submissions? Someone else in your approval group has already approved it and it has moved on to the next tier of review.
How to create an approval group
From the side navigation menu, go to Freestyle Terrain > Approval Groups.
Click the blue New Group button.
In the panel that opens, give your approval group a clear, descriptive name (e.g., Park Supervisors, Risk Management).
From the user list, select the users who should belong to this group.
Click the green Save button when you're done.
📝 To edit or delete an approval group: Click the hyperlinked group name on the main Approval Groups page.
How to add approval groups to a park build
Locate the park you want to add an approval group to by selecting Freestyle Terrain > Terrain Parks.
Click on the hyperlinked park name from the table.
Locate the Approval Groups section at the right.
Click the Add Approval Group button and select your first approval group from the list. This will be the first tier of review - these users will be notified when a report is submitted.
Click Add Approval Group again to add a second tier, and repeat for each additional level of review required.
💡 Tip: The order in which you add approval groups is the order they'll be notified. Make sure they're listed from first reviewer to final approver.
Click the green Save button to apply your changes.