The authenticated Deadlines page is available at /deadlines.
What We Track Automatically
GleanMark monitors your trademark portfolio data from the USPTO and automatically generates tracking events for key deadlines. These include:
Statement of Use (SOU): Required after a Notice of Allowance.
Office Action Responses: Responses to examiner communications.
Post-Registration Office Actions: Responses to office actions on existing registrations (e.g., Section 8, 9, 15, or 71 filings).
Section 8 & 15 Declarations: Maintenance filings due between years 5 and 6.
Section 8 & 9 Renewals: Combined maintenance and renewal filings due every 10 years.
Madrid Protocol Renewals: International registration renewals.
ITU Notice Responses: Responses to Intent-to-Use unit notices for incomplete filings.
Paris Convention Priority: Monitoring the 6-month foreign filing priority window.
Opposition Periods: The 30-day window following publication during which third parties may challenge a mark.
Where Your Deadlines Show Up
The Deadlines Page (/deadlines)
The Deadlines page provides a comprehensive view of your docket. You can switch between List and Calendar views to see your upcoming obligations.
Filter and Sort: Use the sidebar facets to filter by Urgency, Type, Client, or Portfolio. You can also apply specific refinements for TTAB proceedings, such as filtering by Board phase group or your firm’s role (Plaintiff/Defendant).
Action Menu: Click the action menu on any row to mark a deadline as done, snooze it, or add a corresponding task to your to-do list.
Batch Actions: Select multiple deadlines to perform bulk operations, such as clearing or snoozing a group of items.
Other Places
Portfolio Views: Deadlines are surfaced within your specific portfolio workspaces.
Mark Detail Pages: Upcoming deadlines for a specific mark are shown on its detail page.
Opposition Windows
Opposition windows are third-party challenge periods. These are tracked to keep you informed of when a window closes and a mark becomes clear.
If the opposition window date passes and the USPTO has not yet posted a next step (such as an allowance or the end of an extension process), the row will display Window closed — awaiting USPTO. This indicates that the item is waiting on the Office; nothing is due from the applicant.
Removing Deadlines You Don’t Need
You can remove deadlines from your view by marking them as satisfied or cancelled.
Satisfied/Cancelled: Use these statuses for deadlines that have been completed or are no longer relevant.
Snoozing: If a deadline is not yet actionable, you can snooze it for the team or for yourself individually for a set period (7, 14, or 30 days).
Suspension: If the USPTO suspends an application following an Office action, the deadline row will transition to “Suspended.” No response is due while an application is in this state; the row is visible so you do not need to re-check the USPTO system, but it is not counted as an active, urgent item.
When USPTO Data Changes
GleanMark syncs with official USPTO data. When the USPTO records a filing (such as a renewal or an Office action response), the system automatically updates or closes the associated deadline.
Tracking Things USPTO Doesn’t Surface
You can add custom deadlines that are not tied to official USPTO records. Use the Add Deadline button to create:
Custom: General reminders.
Filing Deadlines: New application or amendment tasks.
Foreign Filings: Non-USPTO jurisdictional filings.
Client Meetings: Scheduling reminders.
Related Features
Task Management: Turn any deadline into an actionable task that appears on your main task list.
Collaboration: Use the comment and document upload features on any deadline row to store internal notes or drafts with your team.
Document Drafting: If enabled, use the generate-document tools on a deadline to draft reminder letters or responses based on your existing templates.