Best Practices for Using GorilaDesk with QuickBooks & Other Accounting Platforms

To successfully use QuickBooks and GorillaDesk one needs to understand the purpose of each program.
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GorillaDesk is your pest control software. Use it to schedule jobs, invoice, track payments, etc. QuickBooks is your full financial software.
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Some have a desire for GorillaDesk to integrate directly with QuickBooks, I can say as a 15-year accounting veteran, 10 as a bookkeeper and 5 in tax preparations, there is no need to try to sync the two. It’s better to use the two programs separately to streamline the process and be efficient.
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But I also want my customers in QuickBooks and I don’t want to do double entry.
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Everything you need to do regarding customers can be done in GorillaDesk, there is no need to have them in QuickBooks as well.
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GorillaDesk is your invoicing and accounts receivable tracking program. QuickBooks is your expense tracking and total financial program. Use GorillaDesk to track your payments and QuickBooks to enter your deposits.
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If you were only using QuickBooks, there would be a two-step process. One to receive the payment and the second to enter the deposit. Using the two programs it is still only a two-step process. Receive the payments in GorillaDesk and enter the deposits in QuickBooks.
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But how do I accurately reflect accounts receivable in QuickBooks?
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To answer this question the business needs to know whether it is a cash basis or accrual basis taxpayer. Most businesses will be a cash basis taxpayer.
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IF you are a cash basis taxpayer, accounts receivable does not belong on your financial statements (balance sheet and profit & loss statement), it is an accrual account. As a cash basis taxpayer you will track what is owed in GorillaDesk and it will not be reported on your financial statements.
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IF your business is accrual basis for tax purposes and your accountant needs to know your accounts receivable at year end, send the accounts receivable aging report in GorillaDesk with your QuickBooks file to your accountant at year end.
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IF your business is accrual basis and you desire to see the financials with accounts receivables on your books, a simple journal entry can be made to reflect that.
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DR Accounts Receivable
CR Income
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I hope you have found this helpful, if there are other questions regarding QuickBooks and GorillaDesk, please email GorillaDesk customer support and I would be happy to help you.

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Keywords: accounting, QuickBooks, taxes, income, accounts receivable
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