Introduction
Assigning the right contributors and validators to ESG (Environmental, Social, and Governance) datapoints is a critical step in ensuring the accuracy and reliability of your sustainability reporting. Proper role assignment ensures that data is collected, validated, and reported in compliance with regulatory standards and internal requirements. This article will guide you through the process of assigning contributors and validators to datapoints using Greenly’s ESG reporting platform.
Understanding the Roles in ESG Data Collection
There are three main roles involved in the ESG data collection process: Contributor, Validator, and Auditor. While the Auditor role is not yet ready, understanding the responsibilities of Contributors and Validators is essential.
Contributor
Expected Contribution:
Collect, input, and update ESG data.
Ensure data accuracy and completeness at the initial stages.
Who Can Be a Contributor?
Data analysts, sustainability managers, and operational staff involved in data generation and reporting.
Where in the Module?
Use the “Contributor” column/attribute.
Validator
Expected Contribution:
Review and verify the accuracy and consistency of the ESG data submitted by contributors.
Ensure compliance with internal standards and regulatory requirements.
Who Can Be a Validator?
Middle management, compliance officers, and department heads with oversight functions in ESG reporting. Typically, this includes the CSRD internal project manager.
Where in the Module?
Use the “Validator” column/attribute.
Auditor (UPCOMING)
Expected Contribution:
Conduct independent assessments of the ESG data to ensure its reliability and adherence to reporting standards.
Provide assurance and identify areas for improvement.
Who Can Be an Auditor?
External auditors and third-party verification professionals specializing in sustainability and ESG compliance.
Where in the Module?
Use the “Auditor” column/attribute (coming soon).
How to Assign the Right Roles to Datapoints
Step 1: Identify ESG Data Sources
At the end of your Double Materiality analysis, you will be able to identify all ESG data sources you need to work on. Each of these ESG data sources can be linked to specific functions and departments within your company. For instance, “Compensation and benefits” data should be handled by the HR department.
Step 2: Use the Mapping Tool
In the mapping tool, you should map every stakeholder to a specific data source and role (contributor and validator, at least). Here’s how to do it:
Reproduce the Exact Mapping: Use the mapping tool to replicate the exact mapping in the module.
Filter and Assign: Use the “Contributor” column for contributors and the “Validator” column for validators. Filter on the appropriate data source mentioned in the mapping tool and assign the right person.
Step 3: Ensure Relevant Assignments
Make sure that the assignments are relevant and adjust them if needed. Regularly review and update role assignments to reflect any changes in staff responsibilities or organizational structure.
Conclusion
Assigning the right contributors and validators to ESG datapoints is crucial for accurate and reliable sustainability reporting. By following the guidelines provided by Greenly and leveraging their platform, you can streamline the data collection and validation process, ensuring compliance with regulatory standards and enhancing the quality of your ESG reports.
Greenly is committed to supporting your sustainability reporting efforts, providing the tools and expertise needed to manage your ESG data efficiently. Trust Greenly to help you assign the right roles to your datapoints and achieve your reporting goals with confidence.