Who Can Scan In On-site?
Anyone can download the HazardCo App, create a free account, and use it to scan on-site.
How to Scan In On-site:
Open the HazardCo App and tap the 'Scan into a site' at the top of the Home screen or in the bottom menu.
Scan the site's QR code, typically found on the Hazard board at the site's entrance.
Upon scanning, you'll see important site information like the Site Owner, Site Specific Safety Plan (SSSP), and emergency details.
First-Time Site Visit:
Familiarise yourself with the site emergency details and review the SSSP by selecting "View SSSP" if you haven't already done so.
Confirm your contact details
Answer a health and wellness question to confirm you are fit for work.
Answer the questions about your work competency, site rules and processes.
Note: You must complete these steps to be allowed on site. If you are unable to meet any criteria, then contact the Site Supervisor to discuss.
If your answers are satisfactory, you'll be scanned into the site. Your scan-in and induction responses, along with any uploaded certifications (e.g., White Cards, Trade licenses), are sent to the site owner.
For Future Visits:
On subsequent visits, only the health screening questions are required.
Scanning In Without Internet Access
You can scan onto a site even when you have no mobile coverage. Your sign in or induction is saved on your device and submitted automatically once you're back online.
Open the HazardCo App and tap Scan into a site.
Scan the site's QR code as usual.
You'll see a message on the Site Details screen letting you know you're offline. Tap Sign in to continue.
Complete the induction if it's your first visit, or the health and wellness questions if you're returning.
Please Note: Site Location will show Address unavailable offline. This is expected and won't stop you continuing.
Tap Submit. You'll see a confirmation with your scan time and a note that your record will be submitted when you're back online.
What Happens to Your Record
Your sign in or induction is saved on your device and appears in Reports under Mine, showing that it's waiting to be submitted.
When your device is back online and the HazardCo app is opened, the record is submitted automatically. You don't need to do anything.
Once submitted, your scan record is sent to the site owner and recorded exactly the same as a scan made with internet access.
Your scan time is recorded at the moment you scanned, not the moment the record is submitted.
Please Note:
Site information such as the Site Owner, SSSP, and emergency details can't be shown offline. Review these when you have connection, or speak to the Site Supervisor before starting work.
Keep the app installed and stay signed in until your record has submitted. Signing out or uninstalling before then may mean your record isn't sent.
To Leave a Site:
Tap the "Leave Site" button in the bottom menu and confirm you're leaving.
The system records the time and date you left, informing the site owner.
If You Forget to Leave a Site:
After 12 hours: Your status turns orange as an alert to the site manager.
After 24 hours: Your status turns red as an alert to the site manager
Expect to be contacted by the site manager to confirm your safety and departure.
Using the "Leave Site" feature ensures accurate tracking of your presence on-site, enhancing safety and communication.
