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Help Guide for Australian contractors completing Pre-qualification
Help Guide for Australian contractors completing Pre-qualification
Updated over 5 months ago

We thought it might be helpful to provide you with some ideas around what ‘good’ looks like when it comes to completing your pre-qualification answers and what documentation you should be uploading.

If you need any assistance, speak to your Principal Contractor or you can give the HazardCo Health and Safety Advisory team a call on 1800 954 702.


Section 1 Company Details

Your ABN

The pre-qualification will not be able to be completed if you do not have a valid ABN number. You are able to register for an ABN number prior to completing the pre-qualification by following the link shown on screen - https://www.abr.gov.au/.

Company Details

This is where you supply your trading name, contact persons details and your company trade. You will also be asked some questions around your company structure, if you employ workers and/or engage subcontractors. This information will become important in future sections. If you are a sole trader you will be exempt from completing Section 5.

Independent Assessment

If you have been independently assessed and obtained an external Health & safety certification, you can upload your evidence and you will be directed to complete Section two only. You will be exempt from the remaining sections of the HazardCo Pre-Qualification.


Section 2 OHS Contact Person, Policies & Insurances

Convictions and investigations

Have you been convicted of, or investigated for, a health and safety or environmental related offence within the past 5 years? If so, you need to provide details of the offence and any enforcement action that may have been taken.

Health and safety policy

A Health and Safety policy outlines your commitment to Health and Safety. It needs to be signed and dated within the last 12 months. Upload a copy of your Health and Safety Policy. You are able to upload multiple policies on Health and Safety if you have them.

Public liability insurance

When completing this section, check to make sure your public liability document is in date and that the value of the policy is acceptable for the works to be undertaken. Chat to your Principal Contractor if you are unsure.

WorkCover / Income Protection insurance

When completing this section, check to make sure that your insurance document is in date.


Section 3 Hazards and Risks on-site

Hazard identification and risk management

Detail how you identify, assess and manage hazards and risks on-site. You should include things like:

  • How are hazards/risks identified (such as in risk assessments, SWMS or site reviews)

  • How the hazard/risks are reported and recorded

  • How the risks are assessed

  • How control measures are determined / decided upon to eliminate or minimise the hazard (such as taking into account the hierarchy of control - shown below)

Hazard/Risk documentation (hazard register, site review, risk assessment)

Upload any relevant hazard/ risk documentation such as hazard register, examples of completed site reviews/ inspections and risk assessments.

High Risk Construction Work (HRCW)

If you are intending to carry out HRCW select the relevant high risk tasks from the list presented and provide a sample SWMS.

Notifiable works

Certain high risk and hazardous work need to be notified to the Regulator such as asbestos removal and demolition. Check with your state Regulator on the requirements and make sure you notify within the timeframe.

Hazardous substances and Dangerous Goods

If you are intending to use hazardous substances / Dangerous goods, provide a copy of your hazardous substance register, to show that you are correctly handling hazardous substances. A hazardous substance inventory should include at least the following information for each individual site:

  • The name of the hazardous substance

  • The location the substance is stored

  • Whether you have a current Safety Data Sheet (SDS) for the substance

Hierarchy of control:


Section 4 - Incidents & Emergencies

Incident Procedures

Detail how incidents including near misses are reported, investigation and recorded. Describe how incidents will be communicated to the Principal Contractor?

Emergency Procedures

Detail your emergency processes for first aid, fire, chemical spills and natural disasters. This should include how often you carry out emergency / evacuation drills.

Emergency Response plan for HRCW

If you answered yes to conducting HRCW, provide details of your response plan should there be an emergency response required due to HRCW.

This plan should account for emergencies for HRCW such as, working at heights, asbestos and demolition. A good tool to outline the process is an emergency response plan or similar. It should document:

  • What the emergency is

  • How they plan on responding to the emergency

  • Detail roles and responsibilities such as first aiders, spotters, support people as required for the work tasks to be completed

  • What action (if possible) the worker involved in the emergency should take

  • What action any other relevant workers should take

  • Any equipment required to deal with the emergency, its location and who has access to it

  • Who the emergency should be reported to and how


Section 5 Looking After Your Workers

Worker Training

Detail how you manage training and competency of your workers. What information, instruction and training is provided. How is it tracked and recorded? How is supervision managed effectively for new, young and vulnerable workers?

Worker engagement and participation

Detail your process for including workers (and contractors) in your health and safety processes, such as how workers can raise health and safety concerns, contribute to discussions and decisions. You should detail how the site hazards and controls are communicated (such as via toolbox meetings) and when these discussions take place. If you are a sole trader, please advise that as your response.

Managing health risks

Details how you will manage the health risks to your workers exposed to risks such as airborne contaminants (asbestos, silica dust, lead), hazardous substances or excessive noise (over 85dB). This could be things such as:

  • Dust extraction systems (Class H or M vacuum cleaners, dust extractors)

  • Providing and maintaining PPE (such as hearing protection)

  • Providing and maintaining respiratory protective equipment (RPE)

  • Disposing of contaminated waste correctly

  • Lung function tests (Spirometry testing)

  • Hearing tests (Audiometry test)


What happens Next:

  1. It's recommended you navigate to the Company Details tab and add your team members details and credentials including white cards.

  2. Once you have submitted your pre-qualification, the Principal Contractor will review your submission. If further information is required, you will receive a notification asking you to provide additional information and/or supporting documentation.

  3. If the Principal Contractor is satisfied with your submission, your company will be approved.

  4. When your workers arrive on a project site for the first time, they will need to scan the QR code (found on hazard/scan board at site entrance) and complete a site specific induction.

  5. It's important that your workers scan in and out every time they are on-site to keep up to date with site hazards and other important notices.

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