The HazardCo system aligns with Totika requirements, giving you the tools and structure you need to build a robust health and safety programme. This guide will help you navigate the specific evidence requirements for each question, showing you exactly what documentation you need to complete the HazardCo prequalification.
You can find the HazardCo resources you need using the App and Hub by downloading your policy and procedures from the 'Company Settings' section and using the templates section. Use our Help Centre for additional training on how to use the system, or give us a call on 0800 555 339.
Evidence Checklist
Insurance Documentation:
Current certificate of currency
Valid expiry dates
HazardCo Resources (Completed):
Toolbox Meeting/Safety Meeting minutes
Task Analysis (reviewed within 12 months)
Training Plan and Register
Standard Operating Procedures (SOP)
Hazard/Risk register (reviewed within 24 months)
Site Review
Rescue Plan (if applicable)
Hazardous substances inventory
HazardCo Policy and Procedure Document sections:
Health and Safety Policy (signed within 24 months)
Additional Evidence:
Independent Prequal Certification
Safety Data Sheets (SDS)
HazardCo Assessment Core Criteria:
Q# | HazardCo Question | Minimum Evidence Required by Business to meet criteria | HazardCo Resource |
Section 1: About your Company
Q1 | Company Name | The company name provided needs to match the registered name on the Companies Register.
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Q2 | What is your trading name? | The company’s everyday name, which may differ from the registered name (or be the same). |
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Q3 | What is your trade? | Please specify your trade, i.e
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Q4 & Q5 | Contact First Name
Contact Last Name | Please provide the first and last name of the main point of contact for any prequalification queries. |
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Q6 | Job Title
| Please provide the job title of the main contact. |
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Q7 | Contact number | Please provide the contact number of the main point of contact for any prequalification queries.
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Q8 | Has your business been independently assessed, and passed, other external health and safety assessments? You need to upload files and expiry dates. | Answer by choosing Yes/No for this question.
Answer Yes, you will only have to complete sections 1 & 2 of this prequalification. Answer No, complete all sections of this prequal
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Q8a | You will need to provide evidence of external health and safety assessments and their expiry dates
| Please upload a copy of your certificate showing that your health and safety management system has been assessed within the last 12 months and achieved a score of at least 75% or more under one of the recognised programmes listed below::
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Q9 | Do you have any employees?
| Answer by choosing Yes/No for this question.
Answer yes - Please fill out question 9a. Answer no - Jump ahead to question 10 (If you have no employees section 5 of this prequalification will not be applicable). |
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Q9a
| Are any of your workers new, young, or vulnerable?
| Answer by choosing Yes/No for this question.
Answer yes please complete question 6 in Section 5
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Q10 | Does your company use subcontractors? | Answer by choosing Yes/No for this question.
Answer Yes, you will need to advise in the next question what you currently have in place to monitor contractors Answer No - Q10a not required |
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Q10a | What are your procedures to make sure your subcontractors have a health and safety system in place, are actively identifying hazards involved in their works and managing their risks?
| Your answer needs to detail how you monitor that your subcontractors are identifying and managing hazards in the workplace. | HazardCo Hub:
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Section 2: H&S Contact Person, Policies,& Insurance Information
Q1 | Who will be the contact person for any health and safety matters involving your company's work and workers on-site?
| Provide either the contact name or position of the person who will be the contact for any health and safety matters involving your company’s work and workers on site. |
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Q2 | Have you, or anyone in your company, been convicted or investigated for a H&S or environmental offence in the last 5 years?
| Answer by choosing Yes/No for this question.
Answer yes, please complete Q2a. Answer no, Q2a not required
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Q2a | 2a. If yes, please supply details of the conviction, investigation or offences.
| Please complete all sections with the relevant information.
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Q3 | Has any H&S enforcement action been taken against your company within the last 5 years?
| Answer by choosing Yes/No for this question
Answer yes, please complete Q3a Answer no, Q3a not required |
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Q3a | 3a. If yes, please supply details of the enforcement action. | Complete all sections with the relevant information.
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Q4 | Please provide a copy of your company's signed and recently dated H&S Policy. | Upload a copy of your Health and Safety Policy, signed and dated within the last 24 months. | HazardCo Hub:
● Health and Safety Policy (signed and dated within the last 24 months)
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Q5 | Please provide a copy of your current Public Liability Insurance. | Upload your current Insurance Certificate. Your certificate should include the following:
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Q5a | Enter the expiry date for your Public Liability Insurance Certificate. | Enter the expiry date of your Public Liability Insurance Certificate. |
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Section 3: Hazards and Risks on Site
Q1 | How will you monitor and review the hazards/risks you have identified to ensure that your selected controls remain effective? | Select from the list below the documents you currently use to identify and monitor risks in your workplace.
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Health and Safety Policy, Section: Hazard Identification and Risk Management. |
Q1a | What procedures do you have in place to identify and manage the hazards and risks involved in your work activities?
| Please explain your process related to the documents selected for Q 1. Give some examples of how you use these documents when identifying risks within your organisation |
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Q1b | Please provide recent examples of documents selected in Q1
| Upload recently completed examples of the hazard identification documents selected for Q1. | HazardCo Hub:
HazardCo App:
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Q2 | Will your company carry out high-risk work on our site? | Answer by choosing Yes/No for this question.
Answer yes, complete questions (2a, 2b, 2c, 2d) Answer no, go to question 3
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Q2a | Does your company carry out any of the listed work? | Choose from the list provided the high risk work you currently do.
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Q2b | Please list the Other high risk work that you do. | Please detail any other high risk work if applicable. |
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Q2c | What processes does your company have in place if something happens during a high risk task on-site? | Describe what procedures the organisation follows (emergency response) plan for high risk work. |
HazardCo Policy and Procedure document Section: Incident reporting and Investigation |
Q2d | Please provide a recently completed high risk work task analysis and/or emergency response plan. | You will need to provide evidence of a recently completed high risk work task analysis and/or emergency response plan | HazardCo Hub: ● Rescue Plan
HazardCo App:
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Q3 | Will your company be carrying out any notifiable works on our site? | Answer by choosing Yes/No for this question.
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Q4 | Will your company use, store, transport or dispose of hazardous substances as part of your work activities?
| Answer by choosing Yes/No for this question.
Answer Yes, complete Q4a Answer No, complete Q4b |
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Q4a | If yes, please provide your current hazardous substance register. | Please upload a copy of your Hazardous Substance Inventory A hazardous substance inventory should include the following fields: The name of the hazardous substance and its UN number (if available), The maximum quantity likely to be used, The location the substance is stored, Any specific storage/segregation requirements, Information from the Safety Data Sheet (SDS) such as PPE requirements, potential harm caused, HSNO classifications, disposal requirements and possible harm, whether there is any hazardous waste. | HazardCo Hub: Hazardous substance inventory |
Q4b | If no, Please explain why you believe your business activities do not involve hazardous substances?
| Please explain in detail why your organisation doesn't use hazardous substances. Include information about your products and work methods. |
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Q5 | Will you be using any plant/machinery/equipment? | Answer by choosing Yes/No to this question.
If answer yes, complete Q5a If no, answer Q5b |
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Q5a | Provide a copy of your completed equipment registers, test and tag registers and/or prestart checks |
For any tools, plant, machinery or equipment used during the course of the work please advise whether you: - carry out regular servicing? - have a lockout/tag out process? - machinery and equipment register? - test and tag any electrical equipment? - carry out pre-start checks? - do workplace vehicles have regular services/WOF/COF?
| HazardCo Hub:
HazardCo App:
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Q5b | Please provide details as to why you answered "No" to the question above. | We'd like to understand why your business doesn't have any equipment, machinery, or vehicles at this time. Please explain in detail. |
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Section 4: Incidents and Emergencies
Q1 | What are your procedures for managing incidents/near misses in the workplace? Please provide a brief summary of your procedures. | Explain how incidents and near misses are managed in your workplace, including how workers report them to supervisors or site management and how you communicate about these events.
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Health and Safety Policy:Section: Emergency Management |
Q2 | What are your procedures after incidents/near misses in the workplace? | Describe your processes following an incident in the workplace, refer to the reporting/investigation and notification to the regulator for more serious injuries/incidents. |
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Q3 | If there was an emergency on-site - like a fire, chemical spill or natural disaster - what would you do, and where would you find the evacuation information? Briefly detail your emergency evacuation procedures. | Please explain your processes for general emergency management and responses, this should include where workers will have access to the information on site and procedures to follow.
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Section 5: Looking After Your Workers
(This section will only need to be completed if answer yes to section 1, question 9)
Q1 | It is important that your workers understand your H&S policies. Explain how you make sure they have read and understood them.
| Explain how you help workers understand your health and safety policies, and how you track or record that this happens. |
Health and Safety Policy: Section: Worker Participation and Engagement
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Q2 | What does your company do to keep your workers trained and competent in their work activities?
| How do you make sure your workers are trained and competent to work safely? Tell us about your approach, including any training programs, refresher courses, first aid training, or equipment SOPs. |
Health and Safety Policy Section: Training and Supervision |
Q3 | How do you track the expiry of your worker licences and certificates? | Explain how you keep records of training provided to workers and how you monitor expiry dates for licenses and training certificates. |
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Q3a | Please provide a copy of your current training register. | Upload training and qualification register
The example provided should include the workers name, training, the level they are trained/certified to, the institution (if relevant) and the expiry date of the training (or date undertaken if it does not expire). For training that does not expire, refreshers are recommended to ensure the worker maintains the level of knowledge and keeps up with any changes (frequency depends on the type of training undertaken)
| HazardCo Hub: Training Plan and Register |
Q4 | What training and support, if any, have your workers had to safely carry out high risk work?
| Give some examples of how do you support workers to carry out high risk work.
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Q5 | What training and support does your company give workers to make sure they understand how to properly use, store, transport and dispose of hazardous substances? | Describe your process for training workers who are required to work with Hazardous substances
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Q6 | Describe how new, young/vulnerable workers will be supervised and coached/trained. (Only complete if answered if 'yes' for Section , question 9a) | Explain how young workers and other vulnerable workers are appropriately supervised and coached.
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Health and Safety Policy: Section: Vulnerable Workers |
Q7 | Hazards, Risks & Incidents - Describe how your company will manage health risks for your workers.
| Tell us how you identify health risks in your workplace and walk us through your documented approach to health monitoring and surveillance. |
Health and Safety Policy: Section: Health Monitoring |
Q8 | If an incident/near miss happens, do you talk to your workers about the details of the incident, what caused it and what should be done to prevent it from happening next time?
| Explain the process in place to involve workers in incident management. |
Health and Safety Policy: Consultation and Communication |
Q8a | Explain when/how you do this.
| Upload a copy of a recent toolbox meeting/health and safety meeting where an incident has been discussed with workers.
| HazardCo App: Toolbox Meeting/Safety Meeting |
Q9 | If a worker wants to raise a concern or contribute to on-site H&S decisions, how would they do this?
| Please explain your process to show that you have means to encourage and enable workers to participate in health and safety. |
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Q10 | Explain how you will monitor and review your work activities to make sure health and safety is managed effectively. | Give examples of what this process looks like in your workplace. |
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If you need support or clarification, our team at HazardCo is here to help - give us a call 0800 555 339, or check out our Help Centre for further guidance and information.
If you would like this resource as a downloadable PDF you can do that here: