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Collections explained 🗂️

Collections are here to transform how you organise, compare, and retrieve reward insights...

Alex Hardy avatar
Written by Alex Hardy
Updated over 2 months ago

...saving time while you benchmark confidently and consistently.

With Collections, you can group saved searches into organised categories, making it easy to track salary trends across departments, locations, priority roles, or competitors. No more sifting through scattered searches. Everything is structured, accessible, and ready when you need it.

Why?

As an extension to the 'My saved searches' area, user research has shown it would be equally beneficial to group saved searches together into specific categories.

These categories could be based on differing functions, departments, business units or other requirements.

The aim is to save you time when doing repeat searches, in a more structured layout.

Collections will provide clarity of thought when benchmarking at scale

How?

Saved searches are always available via the My saved searches Collection by default. This Collection cannot be deleted or renamed. 

Collections works as a tagging system, so you can add individual saved searches to one or multiple Collections. You can add a search into as many Collections as you want. 

If you edit the original saved search, this will update in all corresponding Collections. If you want to have different versions of a search in different Collections, you might want to duplicate the search, update the search criteria and add it to the new collection. See guidance below on how to do that. 

Collections, and Saved searches, are private and accessible only by you... for now 👀

Breakdown of how it works

Click on any of the following toggles to open/close the window.

Where will Collections be found? 🔎

Collections will be found in the same area as your Saved Searches, by clicking on the following button in the top left of the platform.

Collections can then be found on the left hand sidebar.

Default Collections 📋

All users will have 5 default Collections in addition to 'My saved searches', as shown below.

The 'Construction Competitors' and 'HQ Roles' Collections will be dependant on the industry and location selected when your organisation signed up to HR DataHub.

These 5 'default' Collections can be deleted or edited as you wish, they are simply placeholders to give you some inspiration!

Creating / deleting a Collection ➕ / ➖

Creating a new Collection, or deleting an existing one is simple. Here's how its done.

Adding a new Collection

If you'd like to add a new Collection, you click on the + as shown below. You can also update the name for any Collection once you've opened it.

Deleting an existing Collection

Collections can be deleted by clicking on the three dots as shown below. Deleting a Collection will not delete the original saved search, which can still be found in 'My saved searches'.

Adding Saved Searches to Collections 🗂️

Once you've created your Collection(s), you'll want to add the relevant saved searches to them. Here are the different ways of adding individual or multiple saved searches, to individual or multiple Collections.

Adding a saved search to one Collection 1️⃣

You can add one saved search to one Collection by:

  1. Checking the box on the right-hand side of the saved search

  2. Click the three dots that appear in the top right hand corner

  3. Select 'Add to Collection'

  4. Select the relevant Collection

  5. Save.

Here's how it should look 👇🏻

Adding multiple saved searches to one Collection 🔢

You can add multiple saved searches to one Collection by:

  1. Checking the box on the right-hand side of all relevant searches (or click the top search, hold shift, click the bottom search - this will highlight all searches between the top and bottom search)

  2. Clicking the three dots that appear in the top right hand corner

  3. Selecting 'Add to Collection'

  4. Selecting the relevant Collection

  5. Save.

Here's how it should look 👇🏻

Adding one saved search to multiple Collections 📂

You can add one saved search to multiple Collections by:

  1. Checking the box on the right-hand side of the search

  2. Clicking the three dots that appear in the top right hand corner

  3. Selecting 'Add to Collection'

  4. Select all relevant Collections

  5. Save.

Here's how it should look 👇🏻

Adding multiple saved searches to multiple Collections 🗂️

You can add multiple saved searches to multiple Collections by:

  1. Checking the box on the right-hand side of each relevant search

  2. Clicking the three dots that appear in the top right hand corner

  3. Selecting 'Add to Collection'

  4. Selecting the relevant Collections

  5. Save.

Here's how it should look 👇🏻

Note - If any duplicate searches are identified (the saved search already exists in this Collection), the saved search will not be added again, to avoid duplication.

Removing searches from a Collection ↩️

Removing a search from a Collection will not delete the original saved search, it will simply remove the 'tag' meaning you will no longer find it in the Collection(s) you have chosen to remove it from.

The original search can always be found in the 'My saved searches' list.

To remove a search from a Collection;

  1. Open the relevant Collection

  2. Select the search(es) by checking the box(es) on the right-hand side

  3. Click the three dots in the top right hand corner

  4. Select 'Remove from collection'

Here's how it should look 👇🏻

Creating a Collection from the results page 📈

If you would like to add a new Collection but you are already on the results page for a new benchmark, you are able to do so. Follow these instructions:

  1. Whilst on the results page, name and save your search

  2. Click on the 'My saved search' dropdown just left of the saved search title

  3. Click the '+' to add a new Collection

  4. Name and save the Collection

  5. Click it from the dropdown list to add your new search to your new Collection

It should look like this 👇🏻

Removing a search from a Collection from the results page 📉

To remove a search from a collection from the results page, you simply:

  1. Open the dropdown Collections menu

  2. Untick the box next to the Collection you'd like to remove your search from

  3. Save!

Here's how it should look 👇🏻

What's not included?

Everything mentioned above is considered 'Version 1' of Collections, a feature that we expect to improve in the near future.

If you have ideas to improve the Collections experience, we want to hear from you!

Send an email to Alex (alex.hardy@hrdatahub.com) who's always on hand to take your feedback and pass it to the product and design teams. You can also check out our Product roadmap and give feedback here.

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