Our Compensation Calculator function has been designed to help you calculate weekly compensation entitlements, as well as track claimed and reimbursed amounts from your Insurer. This article will help you to use the compensation functionality for New South Wales based claims.

To access the payroll function, go to the Financials menu of a claim, then Compensation Calculator.

Before using the SolvInjury payroll function, it is recommended that you familiarise yourself with the New South Wales legislation and guidelines.

Click here to see the relevant guidelines

First, complete these key fields in the Compensation Calculator Details section:

Then, if relevant, complete these optional fields:

Once the relevant Compensation Details have been entered, click Save.

Before weekly compensation can be calculated, you must identify the first day that compensation is payable (i.e. typically the first day in which time lost occurred). Select the appropriate date and click Save.

To calculate the weekly compensation payable, enter the total number of hours lost and the total number of hours worked for the whole week, in the applicable boxes under Next Entitlement Week.

Once the hours have been entered, click Generate. If you wish to copy the hours and earnings exactly as they appear on the previous Entitlement Week, select Copy from Previous.

The system will calculate the weekly compensation payable (in accordance with the relevant legislation and statutory maximums) and display the result in the Weekly Entitlements section. Rate reductions will be automatically applied at the relevant milestones.

To keep track of weekly compensation reimbursements being claimed and recovered, simply tick the relevant fields next to the compensation week.

If a partial reimbursement is recovered, click on the edit icon and manually update the actual amount received.

You can then report on amounts outstanding using the 'Payroll Outstanding Reimbursements' report in the Power Reports menu under Standard, Financials.

Under the Weekly Entitlement section, you have options available to allow you to export the details of the weekly entitlements. You can export all entitlements against that claim, by selecting the Export button, or you can export a select number of entitlements by selecting the tick box options down the right hand side of each row for the weeks you wish to export, then select the Export button. These will then export into an Excel spreadsheet.

Under the Weekly Entitlements section, you are able to delete weeks as required. To delete a week, select the '...' icon to the right of the row, then select Delete (as seen below). Only the latest Weekly Entitlement is able to be deleted this way.

Weekly Entitlements can be deleted in bulk, if required, by selecting multiple Weekly Entitlements and using the 'trash' icon.

Some rules for how this works apply:

In the Email Entitlement Information section, you can email the Weekly Compensation details to an email (i.e. to your Insurer or payroll department). The weekly entitlement information will be sent as an attachment, in an Excel format. Similar to if you were exporting the entitlement information.

Select the Start and End date range for the information you want to send, then if you would like to record the entitlement weeks that are being emailed as claimed, tick the 'Mark reimbursements as Claimed' checkbox. Once updated, select 'Email'

From here, enter the recipient’s email address in the ‘To’ field.

If you would like the outgoing email to include documents that are attached to weekly entitlements, select the relevant Attachments from the Attachments drop down.

Click Email to send the email. A copy of the email will be stored in the Notes section.

If indexation is applicable your insurer will advise the updated PIAWE in writing. Before processing the entitlement week in which indexation becomes effective, update the PIAWE field with the indexed PIAWE figure advised in the letter from your insurer.

Any changes to the Claim Payroll Details will be recorded in the PIAWE History section.

To enter an exclusion period where compensation is not to be paid (eg: a suspension or termination period), update the 'Cease Payments From' and 'Cease Payments To' fields in the Claim Payroll Details section. If a user attempts to process entitlement weeks during the exclusion period, a pop up alert will display to prompt review.

The Work Capacity Decision check box will appear as you near 131 weeks on a file, to allow you to identify if a work capacity assessment has been conducted for your injured worker. This can be checked when required to ensure weekly payments continue as required for your injured worker post 131 weeks.

The Work Capacity Decision checkbox is used to override this warning:

If your worker has been assessed or is likely to be assessed to have a permanent impairment of more than 20 per cent, they can continue to receive weekly payments post Week 260. In this instance, you will need to select the 'Over 20% WPI' check box for the system to calculate payments accordingly.

This tick box will appear post 131 weeks as seen below:

If the date of injury is before 01/Oct/2012, tick the Pre Oct/2012 Entitlements checkbox. In the Claim Payroll Details section, enter the worker’s Current Weekly Wage Rate, Average Weekly Earnings, Hourly Rate and Pre-Injury Hours. If applicable, you can choose the Pay Code from the drop down menu (Pay Codes can be set in the Admin menu under Categories).

In the Next Entitlement Week section, there is an also additional field for Pre Oct/2012 claims.

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