Our Compensation Calculator has been designed to help you calculate weekly compensation entitlements payable to the injured worker and track claimed and reimbursed amounts from your Insurer.

To access this tool, from within a record, expand the Financials heading in the side menu, and select the Compensation Calculator heading.

It is recommended that you become familiar with the legislation and guidelines within the relevant jurisdiction before using this tool.

To get started, you need to input a few details to ensure the calculator functions correctly.

At the top of the page, click on the Edit button and a pop-up will appear, allowing you to enter your details. In the table below, we've listed each field, along with a definition for each.

The below fields are all required to accurately calculate compensation and we recommend entering these as soon as you have the details.

Then, if relevant, complete these optional fields:

Once the relevant Claim Compensation Details have been entered, click Save.

Before weekly compensation can be calculated, you must identify the first day that compensation is payable (i.e. typically the first day in which time lost occurred).

Select the appropriate date and click Save.

To calculate the weekly compensation payable, enter the total number of hours lost and the total number of hours worked for the whole week, in the applicable boxes under Next Entitlement Week.

Once the hours have been entered, click the Generate button.

The system will calculate the weekly compensation payable, in line with the relevant legislation and statutory maximums, and display the result in the Weekly Entitlements section. Rate reductions will be automatically applied at relevant milestones.

You can track if each weekly entitlement is claimed (sent to your insurer for reimbursement) and recovered (recovered from your insurer).

To track when each task has been completed for a weekly entitlement you can use the toggle located in each row, or via the edit option for each weekly entitlement.

The system will automatically record the compensation amount as the Claimed/Recovered amount, however, if the claimed amount is not the full amount or a partial recovery is received, you can update the value manually.

Click the context menu icon on the left-hand side of the week and select the Edit option.

A pop-up will appear allowing you to modify dates, and amounts or add a remittance number if necessary.

Once you've made your changes, remember to hit Save.

There is also the ability to mark multiple weeks as claimed and/or recovered within the Weekly Entitlements section.

Using the checkboxes to the right of the weekly entitlement, select the week/s you want to update. To quickly select all Weekly Entitlements, use the checkbox at the top of this section (within the blue header).

Once you've selected the relevant rows, click on the dollar ($) sign symbol.

You will be asked if you want to proceed with the update. Simply select Yes or No.

Once you've made your selection, the Weekly Entitlements section will update automatically.

Under the Weekly Entitlements section, you are able to delete weeks as required. To delete a week, select the '...' icon to the right of the row, then select Delete (as seen below). Only the latest Weekly Entitlement is able to be deleted this way.

Weekly Entitlements can be deleted in bulk, if required, by selecting multiple Weekly Entitlements and using the 'trash' icon.

Some rules for how this works apply:

To enter an exclusion period where compensation is not to be paid (eg: a suspension or termination period), update the 'Cease Payments From' and 'Cease Payments To' fields in the Claim Payroll Details section. If a user attempts to process entitlement weeks during the exclusion period, a pop up alert will display to prompt review.

Within the Weekly Entitlement section, you can export all the details of the weekly entitlement records or a selection of records.

To export all weekly entitlement records that exist, simply select the Export icon located at the top of the section.

If you only need a selection of records, select the relevant week (using the tickbox), followed by the Export button.

An example of the exported weekly entitlements is shown below;

To email the weekly compensation details to another party i.e. your Insurer or payroll department, you need to click the small arrow found next to the blue Edit button at the top of the page and select the Email Entitlements option.

You will be prompted to enter a Start and End date to determine what information is included in the attachment to be emailed.

You will also be asked if you want to mark the reimbursements as claimed. Simply select your preference using the Yes or No radio buttons.

Lastly, click on 'Email' to generate the file.

You will be directed to the email page where you can enter the recipients of the email, update the subject line and email body as well as include additional attachments from the Resources page.

Click Email to send the email.

A copy of the email will be stored in the Notes section.

If an injury/claim has a date of injury before 01 July 2024, or, the Pre Jul/2024 Entitlements checkbox has been selected, the Compensation Calculator details section will revert to using the following fields.