Hosts can follow these steps to host a session:
Step 1: Log into the event community using the host Email ID. Click on 'Agenda' and then click on 'Join as Host'.
Step 2: The system will ask permission to use the microphone and camera. Click on 'Allow' and continue.
Step 3: A pop-up will show for checking the microphone and the camera and updating the Display name before entering the studio. Once everything is checked, click on 'Join'.
Step 4: Change settings by clicking on the three dots.
Step 5: The host will be able to invite Speakers directly from the studio by clicking on the icon 'Invite Guests'. This feature can be used if speakers are not already mapped to the session from the dashboard.
A pop-up with the link will appear which can be shared with the speakers:
To add Speakers to the live streaming, click on Add to Stream button.
Step 6: Click on the 'Attendee View' icon to see how the session will look in the event community. The session will go Live on the platform once the host clicks on 'Go Live'.
Screen views: There are 6 types of views that the host can manage, including two options for presentation.
The host of the session will have the option on the bottom panel to select various layouts for the main screen stream.
Step 7: Once the session has concluded click on "STOP STREAM" in the upper right-hand corner to stop the streaming.
Click on the Speaker icon to see the below options.
A person can be removed from Live streaming and the studio as well.
The host can select and make a Speaker as Co-host for the session.
If in Live streaming host wants to show only one Speaker on the screen then can click on the Pin this window option.
You can check the Signal strength of the Speakers by clicking on the Signal option in HBS.
You can see individual Stream Quality by clicking on the drop-down.
If you are facing any issues with the streaming you can 'Raise an Alarm' by clicking on the option, and enter a Brief Description of the issue, and Your Email ID.
Hubilo Support Team/Your CSM will get back to you with a solution/workaround for your issue.
The Engagement options are available in the 'Side Panel'.
The host and the speakers will be able to manage all the engagement options without having to go to the event platform. Any chats under the General chat option will be seen by the attendees logged in to the event. The host and speakers both can send in chats for the attendees to see.
Under Panel Chat, the speakers and host can chat amongst themselves and it will not be visible to the attendees in the event community.
Q&A is also available for the session participants.
Polls is also available for the session participants.
You can see the list of Attendees attending the Session under the Attendees option.
You can also see the Embedded Apps on the side panel.
Upload video on your HBS sessions:
You can upload videos in your HBS session from your computer.
Upload videos with a maximum 720p resolution for the best streaming experience. You can upload a maximum of 5 videos to play per session.
Format Supported: MP4, MOV, MKV, OGV, and video formats are supported.
Max size: 500MB
Video can be uploaded by any panelist. Only the host can control the playback of a video in HBS. (eg Add, Remove, Play, Pause, Mute Audio, Loop, etc. )
Step 1: Once Host has started the sessions > the Host will get the option to Add Video on the bottom panel > click on it.
Step 2: Upload the video from your computer in the above-mentioned supported format
Step 3: Uploaded videos will appear under the Media section on the bottom panel.
To add any video on the main stage > click on the video > Add to Stream
Step 4: Video will appear on the main stage > audio will be enabled by default, however, you can unmute the video by clicking on the audio icon on the camera.
Step 5: To remove the video from the main stage > click on the video (bottom panel) > and click on remove from the stream
Note - Important information related to HBS video upload and play scenarios :
The co-host and Speaker do not have control on video media - like adding to the stream, removing from the stream, muting, unmuting, loop. However, they can add, or delete the video( if not added to the stage). The host has video controls.
If any of the host/speaker's/co-host's screen share has been added to backstage in the presenter tab, then in the media tab, on the video tile - the 'add to steam' button is greyed out(disabled). 'add to steam' button becomes enabled/active once the screen share is stopped by that particular speaker/co-host/host.
If the screen share is already added to the stage, then the no-button 'add to stream' appears on the video tiles in the media sections. once the screen share is removed from the stage and stopped by that particular speaker/co-host/host, the button 'add to stream' is visible again.
Issue while Share Entire Screen/Share a Window using Mac:
Host/speakers cannot share screens using ‘Share Entire Screen’ and ‘Share a Window’ if they are using Mac with the latest google chrome ‘Version 102.0.5005.115 (Official Build) (arm64)’. However, sharing option using the ‘Share a chrome tab’ works.
Steps to resolve the issue:
Open 'System preference'
Go to 'Security and Privacy
Select the 'Privacy' tab
Then click 'Screen Recording' from the left box.
Then toggle off and on 'Google chrome.app'
Then relaunch 'Google Chrome
Videos on HBS are played at 720p by default.
We will downsample videos above 720p. Video resolution up to 2K can be uploaded with a limitation of 500 MB max.
Remember to click on "STOP STREAM" when the session concludes or else the session recording will not be available.
Ensure that the event is LIVE before starting a HBS session. The event can be made live by following the below steps:
Event > Overview > Click on Go Live > Publish the event