Spaces in Humaans allow you to create multiple different views within your account, enabling better organization and control over user access. This guide will walk you through creating, managing, and interacting with spaces in Humaans.
Why Use Spaces?
There are several reasons why you might want to create spaces within your account:
Managing Multiple Entities: If your organization operates in different regions (e.g., US and UK), you can create separate spaces for each entity.
Separating Employee Types: You can create distinct spaces for full-time staff and contractors to keep views relevant to each group.
Access Control: Spaces help ensure that users only see people relevant to their section of the organization.
Creating a Space
You can create a new space with the following steps:
Go to Settings > Spaces.
Click Add Space in the top-right corner.
Enter the Name of the space (e.g., "Humaans US").
Optionally, add a logo to distinguish the space.
Click Save to create the space.
Navigating Between Spaces
In the bottom-left corner, click the space switcher to move between spaces.
Alternatively, go to Settings > Manage Spaces to see and manage all spaces.
Managing Users in Spaces
Users only see people within their assigned space.
To add members to a space:
Go to People.
Click Add Member.
Fill out the required information.
You can assign a manager from one space to a user within a separate space. These managers can oversee employees in another space.
When navigating the other space, they will see only their direct reports, unless they have super admin permissions.
Permissions in Spaces
Depending on your role, you will have different visibility of Spaces.
Employees: Only see users within their space, and can only access the space that they are a part of.
Will have access tot heir own space, and other spaces where they have direct reports in. Can view their direct reports across spaces, but won't see other users.
Admins & Owners: Have full visibility of all spaces.
Spaces & Humaans Features
Spaces interacts with various parts of the Humaans platform in different ways. Below is a brief summary of these expected behaviours.
Who's Away
Displays users only within the current space.
Switching spaces updates the displayed users.
Tasks
Tasks are not affected by spaces.
A task assigned to a user in another space will still appear in your task list.
Workflows
Workflows are not space-dependent.
Admins and owners can access workflows across all spaces.
Insights
Covers the entire organization.
Use team tags (e.g., "US" or "UK") for filtering by space.
Reports
Reports include all users but can be filtered by space.
Tables
By default, show all users but can be filtered by space.
Integrations
Not affected by spaces.
Settings
Settings apply to all spaces but include options for space-specific management.
Deleting a Space
A space cannot be deleted if it contains active profiles, new hires, or offboarded employees.
To delete a space, follow these steps:
Go to Settings > Spaces.
Click Edit on the space.
Select Delete Space.