In this guide, you'll learn how to quickly extract any data point about your employees to see historical data points - including past salaries, job roles, and off-boarded employees.
Looking for more detailed guides? Check out our comprehensive Reports guides:
Reports overview — Page layout, sections, and navigation
Creating and exporting a custom report — Step-by-step guide
Report types and available data fields — Complete reference
Filtering reports — How to use filters
Saving and managing reports — Save, share, edit, and delete
Scheduling reports — Recurring delivery via email or SFTP
Using the Change log report — Audit trail of changes
Using the Payroll changes report — Payroll-focused change tracking
Exporting data
In the Reports you can choose one of the following:
You can download one of our pre built Templates (which you can add or remove data points from).
You can also Create custom reports.
Creating a custom report
To open the custom report window, follow these steps:
In the Home menu, click Reports.
In the top righthand corner, click Create custom report.
The Export data window will open. You can choose from any of your available data points in your custom report.
Data is also sorted into different sections that you can choose from in the top right-hand corner of the Export data window:
Section | Data points |
People | Profile Basics, Employment, Banking, Compensation, Social, Diversity and Time away balance data points |
Time away | Profile Basics, Employment and Time away entries data points |
Equipment | Profile Basics, Employment and Equipment data points |
Timesheet | Profile Basics, Employment and Timesheet data points |
Documents | Profile Basics, Employment and Documents data points |
Identification | Profile Basics, Employment and Identification data points |
Workflow activity | Profile Basics, Employment and Workflow action/task data points |
Change log | Audit trail of changes to employee records |
Payroll changes | Payroll-relevant changes with effective period controls |
Requests | Profile Basics, Employment and Request/approval details |
In the top right corner you can select the date range to pull information from. You can select custom dates or use our available prebuilt ranges.
When you have selected your data points and date ranges, you can click Download CSV and export your data in .csv format (or Download XLSX for Payroll changes reports).
Save as you can save your report to use again in the future.
All active people will show by default regardless of the date range selected, unless this person will no longer be active within the selected range.
Saved Reports
Saved reports can be named and given a specific date range period:
Monthly: Will default to the current calendar month
Annual: Will default to the current calendar year
All time: Will export a full data history
You can share saved reports with other Owner, Admin and Finance users. Only the creator of a shared report can Delete or Edit the shared report.
Reports saved for personal use will appear in the Private section.
Scheduling reports
When saving a report, you can schedule it to be sent to you and other email addresses at a given frequency:
In the Save report pop-up window, enable the Schedule report option.
Select the frequency you'd like the report to be sent (eg. weekly, monthly, quarterly).
Add the email addresses that you would like the report to be sent to.
Click Save report when you're ready.
Pre-built templates
We offer pre-built Templates that allow a quick export of some of the most commonly sought insights.
Report Type | Description |
List of employees | A report of all employees and their employment details |
Payroll data | A report of all employees, their tax, banking and compensation info |
Job role changes | A report of all employees that have changed roles across your timeframe |
Compensation changes | A report on changes in employee compensation across your timeframe |
Time away summary | A report summarising all employees Working and Away days |
Time away entries | A report with detailed info on the type of time booked and approval |
Equipment | A report with each employee's assigned equipment and their details |
Dietary preferences and food allergies | A report pulling all employees and their allergy and dietary preferences |
Recorded working hours | A report of submitted timesheets for the given time period |
Documents | A report listing all documents and their types attached to employee profiles |
Identity documents | A report for exporting identity document data (Owner, Admin, Finance, Editor only) |
Workflow activity | A report of workflow execution and task completion details |
Change log | An audit trail of changes to employee records |
Payroll changes | Changes relevant to payroll processing with effective period controls |
Requests | A report of request and approval records with status and timeline |