Introduction
The Hyprr Convention Analytics Dashboard is designed to give organizers a real-time, detailed view of convention performance. It enables you to:
Track revenue and projected earnings
Monitor vendor applications and approvals
Evaluate booth occupancy by type and floor
Analyze package and add-on sales
Assess speaker applications (EOI)
Manage invoices and payments
Track exhibitor passes and staff access
Understand floor performance and high-traffic areas
Who Should Use This Guide:
Convention Organizers
Event Managers
Revenue & Operations Teams
Marketing & Sponsorship Coordinators
Overview
Total Revenue – confirmed + paid bookings.
Projected Revenue – all applications (including pending).
Vendor Bookings – active and pending.
Booth Occupancy – percentage filled.
Pending Applications – awaiting review.
Tip: Track conversion rates (Confirmed Vendors ÷ Total Applications × 100).
Revenue Analytics
Breakdown by source: Booths, packages, infrastructure, sponsorships.
Revenue by booth type & floor – identify high-performing booths/floors.
Early Bird Discounts – measure ROI on promotions.
Platform Fees – monitor fees collected.
Tip: Use trends to optimize pricing and future event strategy.
Vendor Analytics
Pipeline Tracking: Draft → Under Review → Approved → Active.
Industry Diversity: Technology, F&B, Fashion, Healthcare, Education.
Top Vendors: Prioritize for perks, retention, and upselling.
Requirements Breakdown: Track power, internet, furniture needs.
Booth Analytics
Occupancy & Reservation Rates: Confirmed vs. reserved booths.
Booths by Type & Floor: Identify demand and adjust pricing.
Hot Spots & Prime Locations: Plan marketing and sales efforts.
Package & Add-on Analytics
Track sales of booth packages, sponsor tiers, magazine ads.
Monitor add-on purchases (power, internet, storage) for upsell opportunities.
Bundle packages to increase Average Order Value (AOV).
Speaker EOI Analytics
Applications & Status: Submitted → Under Review → Accepted/Waitlisted/Declined.
Topic Expertise: Identify popular and competitive topics.
Experience Levels: Expert speakers often have higher acceptance.
Invoice Management
Track invoice status: Draft, Open, Paid, Overdue, Void.
Monitor aging report to prioritize follow-ups.
Actions: View, Resend, Send Reminder, Mark as Paid, Void.
Exhibitor Passes
Track pass distribution: Active, Pending, Revoked.
Bulk generate, resend, or revoke passes.
Email activity: monitor delivery success and failures.
Floor Performance
Compare floors by booths, occupancy, revenue, and performance scores.
Identify underperforming floors and adjust marketing or pricing.
Reports & Exports
Export: CSV.
Standard reports: Vendors, Revenue, Booths, Invoices, Passes.
Custom & scheduled reports: filter by status, floor, industry, date.
FAQs
Q: What’s the difference between occupancy and reservation rate?
Occupancy = Confirmed/paid booths only.
Reservation Rate = Confirmed + Reserved (pending payments).
Q: How do I boost Average Order Value (AOV)?
Bundle packages and add-ons.
Offer premium locations.
Use tiered packages.
Q: How to identify high-demand booths?
Check Booths by Type, Hot Spots, and Floor Maps.
High conversion rates (>80%) indicate strong demand.
Q: How can I quickly spot overdue invoices?
Go to Invoices tab → filter by Overdue or use Aging Report.
Q: How do I export reports for the team?
Click Export on the relevant tab → choose CSV, Excel, or PDF.