Our platform integrates with common calendar systems (Outlook, iCal, Google), making it SUPER simple for Immersion subscribers to set up a Live Experience measurement! All you have to do is add an email address to a meeting that you're in the process of scheduling or a meeting that's already been scheduled.
To create a new meeting:
Invite the email address experience@immersion-event.com as an attendee along with other individuals you'd like to join the measurement
Be sure to give a 5-minute window between when you set up the meeting and the start time, as our system needs a few minutes to receive information for setup
If you are inviting an internal email list, please be sure to expand the list so that everyone invited receives the information necessary to participate (our system cannot get access to internal email groups or listservs).
To update an existing meeting:
To make an existing meeting an Immersion measured meeting, simply add experience@immersion-event.com as an attendee. Click “Send” when asked if you want to send the invite to new guests to ensure our platform receives the information.
If existing invitees are part of an email group or listserv, you will need to expand the group so the emails are shown in the invite. We recommend making an update to the name, description, or time of the meeting to ensure the expanded email list is accessible to our system.
Once the meeting is successfully set up:
After successfully setting up the meeting, you will receive an email confirmation from Immersion Neuroscience with the subject line "Immersion Invitations Successfully Sent" that looks like the image below.
Note: If you don't receive this within a few minutes, please check your Promotions or Spam folders and mark the sender as safe.
You will also see this meeting as an “Upcoming” Experience on your Immersion dashboard, and all the invitees should appear in the Setup tab. See example below.
All invited attendees should also receive an email from Immersion Neuroscience with the information needed to download the app as a new user or to participate as an existing user.
Adding additional invitees:
Accidentally forgot to add someone? Don’t worry, it’s not too late to add additional invitees! You can do this through the platform by simply clicking the "Add Participants" button under the Setup tab of the experience.
You can also add additional invitees to your calendar invite; however, to do so, you must change something about the event name, descriptor, or time to ensure the update is sent to the Immersion platform.
Click on "Send" when asked if you want to invite new guests.
At the time of the meeting:
About 10 minutes before the meeting is scheduled, invitees will receive an email reminder to start data collection and join the experience.
Invitees who have downloaded the app and enabled notifications will also receive a notification to start data collection on their smartwatch or fitness device.
The experience will automatically open and begin recording data for any invitees who have started data collection at the time scheduled, and it will end automatically at the scheduled time.
Nerdy tip: If your meeting runs long and you want to continue to collect Immersion, just extend the time on your calendar before the meeting is over, and it will also extend the Immersion measurement time.
If you have additional questions, please contact your Customer Success representative, or email us at: