Overview
INGENIOUS.BUILD simplifies and centralizes the change order process, enabling seamless collaboration between you and your vendors. Vendors can submit change orders directly through INGENIOUS.BUILD. You are instantly notified and can take immediate action—whether approving, rejecting, or requesting revisions—all within the same system.
Prerequisites
A vendor must first have an executed contract in INGENIOUS to create a change order against it.
Process
Reviewing Received Change Orders
Notification: You will receive an email and/or in-app notification when a change order submitted by an on-system vendor is available for your review.
Access: You can access the change order requiring review by using the notification link or by navigating through the Project Navigation Menu to Contract Changes, and then selecting Vendor Change Orders.
All Received Change Orders that require approval will have the status Pending Internal Approval:
Click on the Change Order from the list to open and review it. You can review the details of the change order and the Schedule of Values (SoV) / Work Breakdown Structure (WBS) items.
If the Submitter enter a SoV line as a New Scope (Not one of the original SoV lines) you may want to apply a cost code to that line as the vendor will not have the option to do so since they don't have insight into what your cost codes.
From the open Change Order, you have several possible actions:
Approve: You can approve the change order. If an approval workflow exists, approval from all users in the workflow is required.
Revert to Draft: You can revert to draft if changes are needed.
Reject: You can reject the change order, typically during an approval workflow. Use the three-dot menu and provide a reason for the rejection.
Approving the Change Order
Click 'Approve'. Type 'YES' to Confirm. Click 'Approve change order'.
Reverting to Draft
To revert to draft, click the three dots > Revert to draft. Confirm by clicking 'Yes, revert to draft'.
Rejecting the Change Order
To reject this change order, click the three dots > Reject. Type 'REJECT' to Confirm. Add Note for the rejection reason.
After Approving the Change Order
Finalize an approved change order by marking it as Executed. Click Execute.
An uploaded executed agreement is required. Upload the executed file that has been signed outside of INGENIOUS, or request that the other party upload it.
Once a file has been uploaded, mark the change order as Executed.
Executed Change Orders will show up as a Committed cost in the Executed Change Orders column of the Budget / ACR.
With INGENIOUS.BUILD, managing change orders becomes faster, smarter, and more transparent—ensuring your projects stay aligned and on track.