If you have invited your vendors to collaborate using INGENIOUS, they can submit a change order to you using the INGENIOUS platform. You can then review it and approve it, mark it as rejected, or send it back for revisions.

A vendor must first have an executed contract in INGENIOUS to create a change order against it.

You will receive an email and in-app notification that a change order is available for your review. Use these notifications to open the change order, or use the Project Navigation Menu to open Contract Changes.

Then choose Vendor Change Orders.

All Received Change Orders that require approval will have the Status Pending Internal Approval.

Click on the Change Order to open it.

If this change order is for new scope, you will need to assign a cost code. If this change order is for existing scope, the cost code will default to the cost code from the corresponding WBS item on the contract.

Once you have applied a cost code, you have three options: Approve, Reject, or Request Revision.

If you have an approval workflow set up for change orders on your project, all users on the workflow will need to approve this change order before it can be fully approved. If the change order is pending your approval, click Approve.

To request a revision to this change order, click the 3 dots > Request Revision. Provide a reason for the revision and confirm Request Revision. The change order will be sent back to the vendor for them to make adjustments and resubmit back to you.

To reject this change order, click the 3 dots > Reject. Provide a reason for the rejection and confirm Yes, Reject. This is an internal rejection and is typically used during an approval workflow if one of the individuals on the workflow does not approve the change order. You can then choose to request a revision from the vendor.

Finalize an approved change order by marking it as Executed. Click Execute. To execute a change order, an uploaded executed agreement is required. Upload the executed file that has been signed outside of INGENIOUS, or request that the other party upload it.

Once a file has been uploaded, mark the change order as Executed.

Executed Change Orders will show up as a Committed cost in the Executed Change Orders column of the Budget / ACR.