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Managing Staff Members

Adding New Staff, Managing JACK App Access & Permission Levels

Updated this week

πŸ’‘ It's best to have already setup your user roles and access permissions before
adding all your employees. To do this, read this article here.

In this article you will find:


How to add/remove new staff members

1. To add a new staff member, navigate to Contacts > Staff and in the top right of the
screen, click on
​
2. Fill out the pop-up with their information and include:

  • all contact details, including their (work) email address
    ​Note: this email address will be used to invite the staff member to access JACK

  • Select their role & access permission level

  • Tick Enable Portal Access, and Save


How to grant/remove staff access to JACK App

  1. To enable or remove your staff's access to JACK, navigate to Contacts > Staff

  2. Look up the employee, click on them to open their profile

  3. Scroll and click on 'Send Portal Access Invite' as in the example below:

    The staff member will receive an email invitation to create a password and log in

4. Portal access invitation expired? No problem, to re-send the invite, click on 'Resend Invitation', as shown below

5. To cancel or terminate a staff member's access, click on 'Revoke Portal Access', as shown below


How to change a staff member's user role & access level

  1. To modify a staff member's user role & permission level, navigate to Contacts > Staff

  2. Look up the staff member, click on them to open their profile

  3. Click on 'Access Permissions' and select the role from the drop-down option as shown below

  4. Scroll to the bottom and save

ℹ️ Need to update the user types and global permissions?
Follow the instructions in this article

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