There are two ways to create a Builder Gain / Loss. The first is via Jobs > Job Financials > Builder Gain / Loss. The second way is via Finance > Bills > Select a specific Bill (refer to our separate article for assistance with this).
Builder Gain / Loss is any change to an estimated cost item after the contract is signed that is not a variation requested by the customer. This will either reduce or increase your profit on the job, as you will not pass it on to the customer.
To create a Builder Gain/Loss from the Job Budget, complete the following steps:
Navigate to Jobs > select the relevant Job > Job Financials > Budget you can select the items within the cost category and create a Builder Gain / Loss against them.
Select the items and click the Gain / Loss button at the bottom right of the screen.
The Add / Edit Builder Gain / Loss screen will pop up, and you will be asked to enter a Description of the gain or loss and a Reason. Once you have selected the reason click Create in the bottom right.
Note: Reasons for Builder Gain / Loss can be set up in Settings > Data Setup > Budget Gain / Loss Reasons. Entering a Reason for the gain and loss will allow you to run reports globally or per job to identify the total value of gains or losses for a particular reason, E.g., supplier price rise.
You will be asked to enter the quantity of each item, the UOM will be auto-filled and the Price variance. To create a Gain, first enter a - / (minus symbol) / negative number in the quantity field, as this will show you are expecting to spend less on that particular item. If you enter a positive number, this will add extra cost or a Loss to the job. Adding a loss will reduce the expected profit from the job.
The price variance of the item will be pre-filled based on the budget; however, it can be edited here to create the Total Gain or Loss for that item.
