Contents 🚀
Introduction 👋
If you, another user in your Juro workspace, or an external party hasn't received an email notification for a document, there may be several reasons for this. This article outlines:
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Instances when a user will receive an email notification ⏰
Not all actions in Juro trigger an email notification so not all users will automatically receive one. You can ensure that a user receives an email notification when a document is 'Fully Signed' by adding them as a recipient to your template or contract.
Our email notifications are sent out every 10 minutes. If the contract owner or a user tagged in an internal comment accesses the contract within ten minutes of a notification being triggered (such as when a user is tagged in a comment, for example), the software will consider them to have 'seen' the instance and so will not send a notification email.
As a first step and using the table below, you should confirm whether the action you're querying is meant to trigger an email notification from Juro.
💬 Comments & Negotiations 🤝
Action | Email notifications sent to |
Internal comments left by any user with access to the Juro workspace, including internal signatories
| Juro contract owner Internal signatories |
New version of a contract is created
| Juro contract owner |
External comments and suggestions | Juro contract owner |
Internal tagging of another Juro user (example: @jimmy@juro.com) | Juro contract owner Tagged user |
Counterparty sends back contract during the Negotiation flow | Juro contract owner
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External comments using the Draft Link | Juro contract owner |
Approvals 👀
Action | Email notifications sent to |
Send for approval | Approver(s) |
Contract approved (or Rejected) | Juro contract owner |
Resend for approval | Approver(s) |
Approved (including by multiple Approvers) | Juro contract owner |
Signing requests ✍️
Action | Email notifications sent to |
Prepare signing request | Signatories Contract owner (if the request is sent by another user) |
Resend for signing button | Signatories |
Resend request link | Signatories |
Counterparty signs first | Juro contract owner Internal signatory |
Internal signatory signs first | n/a |
Internal signatory signs last / contract is “Fully Signed” | Signatories Contract owner not emailed |
External signatory signs last / contract is “Fully Signed” | Signatories Contract owner not emailed |
Enabling notifications for document creators 👑
If you're the creator of a document, you can set up custom notifications for the following instances:
when a document is sent for signing
when a signature is added to a document by any party
when the document is fully signed
These notifications are not enabled by default but are very easy to set up. To do this:
1. Go to your Settings and open the Notification settings section.
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2. Toggle on the notifications for your relevant instances.
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Email types
(Please note that these are worded in terms of opting out):
Comments: I no longer want to be notified when someone comments on a contract
Accounts: I no longer want to receive any updates about the status of my account
Signing docs not created by me: Don’t notify me when documents I didn’t create are sent for signing, signed by anyone, fully signed
Signing reminders: I no longer want to be reminded that I have to sign contracts
Approvals: I no longer want to receive notifications about approvals or be asked to approve contracts.
Suggestion: I no longer want to receive notifications about suggestions.
Date reminders: I no longer want to be reminded about important dates in contracts
Sharing: I no longer want to receive notifications about contracts being shared with me.
Negotiation: I no longer want to receive notifications about negotiations.
Mail Integration: I no longer want to receive notifications about mail Integration.
My documents: sent for signing: I no longer want to receive notifications when a document I created is sent for signing
My documents: fully signed: I no longer want to receive notifications when documents I created are fully signed
My documents: signed by anyone: I no longer want to receive notifications when a document I created is signed
Recipients docs: sent out: Don't notify me when documents I didn’t create are sent for signing
Recipients docs: anyone signs: Don't notify me when documents I didn’t create are signed by anyone
Recipients docs: fully signed: Don't notify me when documents I didn’t create are fully signed
Resolving email deliverability issues for internal Juro users 🏠
Once you've confirmed that the action in question triggers an email notification and that this has still not been received, there are several ways to troubleshoot:
1️⃣ Ensure the user has completed the registration process during sign-up 💻
If a user hasn't completed the full registration process when they initially sign up to Juro, their user functionality may be impacted; including receiving email notifications.
To check this, an Admin user can:
1. In your Settings, go to the Members tab of Members & Groups.
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2. Type the user's email into the search bar: if their name appears in yellow, this indicates the user hasn't completed the full registration process.
If this is confirmed by the user, hover over the user's email and click X to delete them from the platform.
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The user will then need to be re-added to Juro and complete the full registration process.
If they've already completed the registration and are still not receiving email notifications, Step 2 below may help.
2️⃣ Do an advanced search of the user's email inbox 📁
If the user is fully registered and still not receiving email notifications from Juro, we'd recommend that they:
check their email Spam folder and other secondary folders to check if the email has gone there, or;
use their email search function to locate the email.
To do this:
Copy the Document Name of the Juro contract
Paste this into the general search bar of your inbox (this would usually be at the top of the interface)
Press Enter to search for the email.
3️⃣ Check the user is subscribed to Juro emails ✉️
The intended email recipient may have, at some point, unsubscribed from receiving Juro emails. To resubscribe, they will need to:
Go into any email previously received from Juro (there may be one of these in the user's Bin or Spam folder)
At the bottom of the email, click unsubscribe
In the new tab that opens, click view opt-out preferences
Toggle No for all email types that they'd like to receive (this may seem confusing, but this page is asking what emails you'd like to opt out of, so selecting yes will disable notifications for the selected category).
Click Save preferences.
The user should now retry the action in Juro to see if emails are being delivered.
4️⃣ Confirm the recipient's email filters are not blocking Juro emails 🚥
Email deliverability issues at this stage may be caused by specific filtering parameters of a user's inbox.
To resolve this, all Juro domains (@juro.com) will need to be explicitly whitelisted in a user's inbox settings.
Resolving email deliverability issues for external Juro users 🔕
If an external user (i.e. one without a Juro account) has not received an email notification in line with the instances in the table above, this may be related to:
issues with the external user's inbox, or;
issues with their server
The steps below will help to ensure that email notifications are delivered to an external user where relevant:
Inbox issues 📥
If an external user is not receiving email notifications from Juro, then we'd recommend that they check their spam folder, or search for the file itself using their email's general search function. To do this, they will need to:
Ask the sender for the name of the document in Juro
Paste the document name into the general email inbox search engine (this would usually be at the top of the inbox interface)
Press enter to search for the email.
Server issues 🤖
If the action in question should trigger an email notification that has not been received, then the intended recipient should also check that the Juro domain name has been whitelisted on their server.
Their IT team or service provider should be able to advise on this.
💁♀️ As always, our Support Team is happy to help you with anything further if needed. Start a chat with us right here by clicking the Intercom button in the bottom-right-hand corner of this page.
Alternatively, you can email your query to support@juro.com 🚀
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