AI Extract Playbooks: Custom Instructions for Enhanced Data Extraction
The AI Extract Playbooks feature allows you to customize how the AI extracts key information from your contracts. By adding custom instructions, you can help it find the right data and automate complex tasks.
Whether you’re tagging basic fields like names and dates or performing advanced calculations, AI Extract Playbooks can significantly enhance your contract management process.
Getting Set Up Fast: Basic Use Cases
Step 1: Access the AI Extract Playbooks
To get started, open a template contract in the editor and navigate to the AI sidebar. From here, click on AI Extract Playbooks. This will open the playbook, where you can see all the smartfields currently enabled for extraction.
Step 2: Adding Custom Instructions
You can enhance the accuracy of AI Extract by adding custom instructions for each smartfield. These instructions guide the AI to find the exact data you need. For instance, if you want the AI to tag a specific party's name in the contract, you can include a prompt that provides context.
Here are some examples of effective prompts for basic use cases:
Tagging Key Names:
Prompt: "Identify the name of the buyer contracting party in this agreement."Capturing Dates:
Prompt: "Find the effective date of this contract."
Prompt: "Locate the renewal date in the 'Term and Termination' clause."
These instructions help AI Extract locate specific data points more reliably and populate them into the correct smartfields.
Step 3: Running the Playbook
Once you've added your custom prompts, click the Extract Data button on a contract using the playbook.
The AI will scan the document, following your playbook's instructions to tag and populate the fields with the relevant data. You can review, accept, or decline each suggestion as needed.
Advanced Use Cases: Leveraging AI for Complex Tasks
Playbooks can also handle more complex operations, such as generating legal summaries, performing calculations, and setting dynamic fields. Here’s how you can take advantage of these advanced capabilities.
Use Case 1: Producing Legal Summaries
You can use AI Extract to generate concise summaries of key contract terms, saving time and helping stakeholders understand the document at a glance.
Prompt Example:
"Summarize the obligations of both parties in no more than 150 words. Focus on payment terms and delivery deadlines."
Use Case 2: Performing Calculations
AI Extract can handle calculations, such as determining the total contract value over a period of time, including or excluding variables like tax.
Prompt Example:
"Calculate the total contract value over five years, excluding tax. The value can be found in the 'Payment' section and is subject to a 10% annual increase."
This allows you to automate financial calculations, reducing the risk of errors and speeding up the review process.
Use Case 3: Automating Approval Workflows
You can set up playbooks to automatically identify the correct approver based on certain conditions or fields in the contract. This can help streamline your internal workflows, as you can build approvals flow on the basis of choice field responses.
Prompt Example:
"Assign the correct approver for this contract based on the 'Contract Value' field. If the contract value exceeds $100,000, set the approver to 'Chief Legal Officer'; otherwise, set it to 'Legal Manager'."
With these custom instructions, AI Extract can dynamically adjust fields and automate decisions, ensuring that the right people are involved in the approval process.
Example Effective Prompts for Advanced Extraction
Here are a few more detailed examples of how you can structure your prompts to maximize AI Extract’s capabilities:
Identifying Key Clauses:
Prompt: "Locate the indemnity clause in this contract and summarize its main provisions in less than 100 words."Extracting Financial Terms:
Prompt: "Find the payment schedule in the 'Financial Terms' section and extract the payment dates and amounts."
By providing clear and concise instructions, you can guide the AI to extract data with precision, even for highly complex contracts.
Refine and Iterate
After running AI Extract with your custom Playbook instructions, you can review the results and refine your prompts as needed. The more specific your instructions, the more accurate the AI’s output will be.
If you have further questions or want to explore more advanced setups, visit our AI Help Center or reach out to your customer success manager for personalized assistance.