Work in Karbon is the ultimate place to view and optimize all of the jobs going on throughout your company. But sometimes you may not want to view all your work.
Work filters give you greater control to view only the work items that are relevant to you at any given time. You can customize your view to see what work needs your attention, hone in on all jobs that match what you're looking for, and save your most-used views so that you can access them quickly again.
(note: this video was created prior to the release of the Time & Budgets feature which means some of the screens look differently today. The core functionality described in the video has not changed.)
Adding filters to your work view
At the top of Work, you will see an option to Add Filter.
You will then have the option to select what type of filter to apply from the drop-down menu. Your options include:
Assignee: work items assigned to a colleague/s or team member/s.
Budget size: customizable range representing either hours or amount.
Budget used: items where the % of budget used is above or below a customizable threshold.
Fee Type: items marked as fixed fee, time & materials or non-billable.
Task completion: % of total number of tasks in the work item above or below a customizable % threshold.
Colleagues involved: work items that the colleagues you select (or teams of colleagues) are involved in.
Client owner: work items where your specified colleague/s are the client owner.
Client manager: work items where your specified colleague/s are the client manager.
Client: work items for chosen clients.
Client group: work items for client groups and their members
Client - Contact Type: work items where the clients have one of your chosen contact types.
Client - Fiscal Year End: work for clients with the selected fiscal year end month/s.
Status: work items that are currently in the status/es you select.
Work type: work items of the work type/s you select.
Start date: work items due to start in your specified period.
Due date: work items that are due in your specified period.
Completed date: work items that were completed in your chosen time period.
Repeat Frequency: work items that repeat by a chosen frequency.
Note: The work filters are organized by the data that supports them. If you would like to leverage more powerful filtering, be sure to add that associated data. That data includes:
Colleagues: Assignee and Colleagues involved.
Time & Budgets: Budget size, Budget used, Fee type, and Task completion.
Contacts: Client owner, Client manager, Client, Client group, Client - Contact type, Client - Fiscal year end.
Work / Workflow: Status, Work type, and Repeat frequency.
Dates: Start, Due and Completion dates.
Depending on what filter you choose, you will then be able to select what you wish to show. For example, if you apply the work type filter, you will be able to select what work type/s you would like to view.
Once you select Apply, only work items that match what you have specified will appear in your work view.
There is no limit to the number of filters you are able to apply. Follow the same steps, you can build upon your filters you have already added.
As you add more filters, you will create a view that hones in and shows you only the work items that are relevant to you.
Best Practice Tip:
When you use work filters on your Kanban board, you may find it useful to turn off your empty columns.
Saving a work view
If you create a view using filters that you will want to come back to again, you can add it to your list of saved views. The saved view you create will also remember what mode you are viewing (List or Kanban), and the columns that you are showing or sorting by.
When you have created your view, choose Save view.
You'll then have the option to choose a name for your view so that you can jump to it quickly in the future.
Editing a work view
When you are in a saved work view, you can add or remove filters, or make other changes to it. You will then have the option to update your saved view to reflect these changes, save it as a new view, rename, or delete it.
You will find it useful to create and save views to help you manage specific workflows at various times throughout your year. For example, during tax season, you may wish to create and save a view using filters to give you an overview of your relevant work items. At the completion of tax season, you can delete the view if it is no longer relevant.
Sorting your Kanban board