To start using our One-on-Ones Tool in KYT to hold effective one-on-one meetings, follow these simple steps...

You'll want to add your team member(s) to KYT who you want to hold your one-on-one meetings with by clicking the big green button, "Invite people..." on the People page, or "Add your team now" on the One-on-Ones set up page:

Who should you add? If you're just starting to test KYT out, I might recommend inviting one or two direct reports who are close to you for your first one-on-one meeting through KYT.

However, for maximum benefit, most managers will add their entire team to KYT so they can begin holding one-on-one meetings with all their direct reports.

👉 My personal tip: After inviting your team to KYT, I recommend making a separate personal announcement letting your direct report(s) know that you're looking to use KYT to help ensure one-on-ones don't feel like a waste of time for them.

No worries, you can still benefit from our Templates. Feel free to click "Preview our One-on-Ones Templates" instead:

You'll get taken to our Templates Library, where we give you multiple one-on-one agenda templates to cite, use, and put into practice:

We do recommend adding your team to KYT so you can directly use these templates, though, first hand.

After you've added your team you'll want to make sure to schedule your first one-on-one meeting by visiting the One-on-ones page and clicking "Schedule your first meeting":

Then, you can pick the team member you'd like to hold the one-on-one meeting, the desired frequency, and timing:

How frequent should your one-on-one meetings be? It depends on the person's experience level (for example, junior employees will likely need more frequent one-on-ones than senior employees). The most common frequency, though, is once a week or once every 2 weeks. Read more in our Guide.

How long should your one-on-one meetings be? About 50% of leaders said that their one-on-ones lasted 30 minutes to 1 hour. Read more in our Guide.

👉 My personal tip: I recommend hold one-on-one meetings for 1 hour long, every week, or every 2 weeks with each direct report. For one-on-ones with other team members (e.g., for skip level meetings), I recommend 1 hour every month or every quarter.

We also have a Google Calendar, iCal, and Outlook integration that you can set up:

🎊 That's it! Your one-on-one meeting is scheduled:

After you schedule the meeting, you and your team member will receive a heads-up email (or Slack) notification that looks something like this:

You'll both also receive a reminder to prepare for the meeting a few days before the meeting, and notice 1 hour before the meeting begins. You can adjust your personal notification settings for One-on-Ones here.

👉 My personal tip: You can start writing + preparing for the agenda if you'd like! See a walkthrough of how to use our One-on-Ones Tool to prepare for your one-on-one meeting.