To start using our One-on-Ones Tool in KYT to hold effective one-on-one meetings, follow these simple steps...
First and foremost, you'll want to make sure your team is added to KYT.
Then, visit the One-on-ones page + schedule your first meeting
After you've added your team you'll want to make sure to schedule your first one-on-one meeting by visiting the One-on-ones page:
Then click "Schedule your first meeting":
Then, you can pick the team member you'd like to hold the one-on-one meeting, the desired frequency, and timing:
How frequent should your one-on-one meetings be? It depends on the person's experience level (for example, junior employees will likely need more frequent one-on-ones than senior employees). The most common frequency, though, is once a week or once every 2 weeks. Read more in our Guide.
How long should your one-on-one meetings be? About 50% of leaders said that their one-on-ones lasted 30 minutes to 1 hour. Read more in our Guide.
👉 My personal tip: I recommend hold one-on-one meetings for 1 hour long, every week, or every 2 weeks with each direct report. For one-on-ones with other team members (e.g., for skip level meetings), I recommend 1 hour every month or every quarter.
We also have a Google Calendar, iCal, and Outlook integration that you can set up:
You're all set!
🎊 That's it! Your one-on-one meeting is scheduled:
After you schedule the meeting, you and your team member will receive a heads-up email (or Slack) notification that looks something like this:
You'll both also receive a reminder to prepare for the meeting a few days before the meeting, and notice 1 hour before the meeting begins. You can adjust your personal notification settings for One-on-Ones here.
Next step: Use the One-on-Ones Tool to prepare for your meeting
👉 My personal tip: You can start writing + preparing for the agenda if you'd like! See a walkthrough of how to use our One-on-Ones Tool to prepare for your one-on-one meeting.