This help centre article was written for Koru Kids' Home Nursery service


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What is a DBS check

  • An enhanced DBS Check details any cautions, warnings, reprimands or convictions on an individual's criminal history.

What type of DBS check you need

All Koru Kids childminders must have a home-based enhanced DBS check and be on the update service.

  • Don’t worry - Koru Kids organise and pay for your DBS check for you.

  • We’ll just need you to sign up for the DBS update service and pay the £13 annual fee to keep yourself up to date.

When do DBS checks happen

We’ll do a DBS check for you after you have completed your Koru Kids training courses and we have completed your background checks.

  • This will happen in around the same time as your first aid training so look out for emails from us about both.

How DBS checks work

We’re partnered with Verifile who carry out our DBS checks for us.

  • You will receive an email from them with instructions on how to create an account with them

  • As part of creating an account with Verifile, you will be asked to give details of your previous address history from the past 5 years, and which documents you will show us to verify your identity.
    - We know you’ve given Koru Kids this information before, but I’m afraid Verifile also need this in order to carry out your DBS check.

We check your DBS documents over video call.

  • In order to verify your identity, you will need to show us three different documents over video call. You will be asked to book a video call with us after you have completed the online Verifile form.

  • Make sure you have original copies of all of your documents ready for your video call, so that you can show them to us on camera.

  • Once we have verified your identity, your DBS check will be sent off for processing.

You will receive a certificate when the check is completed.

  • Koru Kids will also receive confirmation that your DBS check has been completed.

When do you not need to get a DBS check done

If you have a home-based enhanced DBS check and are currently on the update service, then we will not need to process another check for you.

  • You will need to upload a copy of your certificate when prompted at the detailed application form stage.

What happens when something shows up on a DBS (an amber DBS)

You will have the opportunity to disclose any cautions, warnings, reprimands or convictions at the detailed application form stage.

  • Having an amber DBS does not immediately rule you out from becoming a childminder.

  • If you would rather speak with one of the team over the phone about any disclosures, please email earlyeducators@korukids.co.uk and we can arrange a call.

The safeguarding panel at Koru Kids will talk with you to find out more information.

  • It is important that we have full context of what happened, so please be completely honest.

We will then decide as a team whether or not to progress your application.

  • The safeguarding panel will look at each candidate on a case by case basis and decide whether or not they have any cause for concern for them becoming a registered childminder.

DBS checks for people you live with or regular visitors

We must process DBS checks for anyone over 16 who lives with you or regularly visits your home.

  • The definition of a regular visitor is someone who spends more than 3 hours a month in the premises during childcare hours.

  • We will ask for information to carry out these checks as part of the detailed application form.

You must let us know as soon as anyone in your home turns 16, or if someone over the age of 16 moves in with you.

  • You must also let us know if someone becomes a regular visitor (this means someone who spends more than 3 hours a month in the premises during childcare hours.)

These people must also register for the update service and pay £13 per year to remain on the update service. Koru Kids do not cover this cost. Please read more about the update service below.

We cover the upfront cost of these additional DBS checks for people that live with you or regularly visit, but these costs will be deducted from your future earnings.

DBS update service

You, and anyone over the age of 16 who you live with or who is a regular visitor, must sign up for the DBS update service.

  • The DBS update service allows someone to check the live status of your DBS check at any time.

  • You must sign up to the DBS update service within 30 days of your certificate being completed. If not, you will have to pay for the cost of another DBS check.

  • We will send you instructions on how to sign up for the update service via email. It costs £13 per year.

DBS check costs

  • We pay for the Early Educator's DBS check.

  • We cover the upfront cost of any additional DBS checks for people that live with you or regularly visit, but these costs will be deducted from your future earnings.

  • You will need to pay for your, and any additional DBS checks, subscription to the update service.
    - The update service only costs £13 a year.
    - You will need to sign up to the update service within 30 days of your DBS check being completed. If not, you will have to pay for the cost of another DBS check.

DBS checks for assistants

All assistants must also have a home-based enhanced DBS check, and be on the update service.

  • Koru Kids will be vetting assistants on the behalf of Early Educators, so we will organise this.

  • Once the assistant starts working with an Early Educator, the cost of their initial DBS check will be repaid gradually by the Early Educator as part of the £300 for the assistant's training and background checks.

  • The assistant will have to pay the £13 annual fee for the DBS update service.

What happens next

Once your DBS check has come back and we are happy to progress you, as long as you have also completed your first aid training then it’s time to book your pre-registration visit.

  • One of the team will be in touch to book your visit with one of our friendly assessors.


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Have any questions? Send us an email to earlyeducators@korukids.co.uk

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