When to notify Koru Kids about a safeguarding concern or change in circumstances

This help centre article was written for childminders preparing for registration with the Koru Kids' Home Nursery service

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Allegations

To find out more about what an allegation is, please read our article on allegations.
It is an EYFS statutory requirement that registered childminders must inform their childminder agency of any allegations of serious harm or abuse by any person living, working, or looking after children at their setting.
- This is the case whether the allegations relate to harm or abuse committed on the premises or elsewhere.
You should make a written record of the information (where possible in the child/adult’s own words) including the time, date and place of the incident/s, persons present and what was said.
- You should sign and date the written record.
You must notify Koru Kids immediately (or within one working day)
Early Educators must also notify Koru Kids of the action taken in respect of the allegations.
- These notifications must be made as soon as is reasonably practicable, but at the latest within 14 days of the allegations being made.
- If an Early Educator does not comply with this requirement, they will be committing an offence.

You must let us know if you change your opening hours, or the number of weeks you work each year
If you decide to start or stop offering funded hours, please let us know.

You must let us know if you plan to move house, or if you make any changes to your premises that will affect the childcare.
You must let us know if anyone in your household turns 16, or if anyone over the age of 16 moves into your house.
- This is so we can carry out a DBS check for them.

You must let us know of any changes to your health.
You must let us know of any changes to your suitability to care for children or run a childcare business, or the suitability of anyone living or working at the premises
- This includes anything that may appear on a DBS check, or any serious health conditions of anyone who you live with
- It also includes if you are made bankrupt or a County Court Judgement (CCJ) is given against you
- You should also inform us if you start to smoke.
  - Remember that it is against Ofsted regulations for anyone to smoke on your premises (this includes your garden).

You must let us know if any child suffers food poisoning and any major accidents or deaths

For any allegations, you must let Koru Kids know as soon as practically possible, or at least within one working day, via email so that we have it in writing.
- We’d encourage you to call us as well so we can talk things through with you.
- The Designated Safeguarding Lead at Koru Kids is Laura Hoyland.
For any changes to your business or household, you’ll need to give us at least one month’s notice and this must be done in writing (via email).
For any changes to your health or suitability, and any incidents involving children, you must notify Koru Kids as soon as practically possible, or at least within one working day, via email so that we have it in writing.
- We’d encourage you to call us as well so we can talk things through with you.

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