Toward the end of the month, we will request you to notify us if there are any changes to be made to the payroll of your employees for the next month. These changes might be things like bonuses, commissions, or expenses.
We request you to share this information by the 5th (9 am CET) of the next month in order to be able to calculate the salaries payouts and invoice you on time. Any changes requested between the 5th and the 10th will be considered “off-cycle” and will have a fee of 250 EUR. Please note that these changes are subject to approval, unfortunately in some cases, it won't be possible to make any changes.
Please note that expenses should be reported by the employee directly to you.
To submit your payroll changes report please follow the next instructions:
Step 1: Go to Team > Team Members > Payroll Changes.
Step 2: Once here, you can add changes by clicking on “Add Changes”
Step 3: Select the employee for whom you want to request the change and the type of change. The available options are:
Monthly Salary: select this if you want to increase the salary of your employee. Please note this change will be also reflected in the employment contract.
Bonus: select this if you want to add a bonus to your employee's salary.
Overtime: select this if your employee has worked more than the usual hours during the last month and you wish to compensate them for this.
Allowances: employers can offer various kinds of additional benefits in monetary terms to their employees over the basic salary. These salary allowances are given to meet the expenditure of particular nature. Please note that most allowances are also taxable.
Work from home: usually meant to cover work-related expenses such as infrastructure (desk, chair, etc), internet or phone bill.
Transportation: meant to cover the costs of transportation for work-related purposes.
Hardware: meant to cover the costs of things like computers or other equipment.
Expenses: employees might have to pay for things on behalf of the company and they will request reimbursement for this. This ranges from travel-related expenses and client luncheons to office supplies or tech devices. Please note that all expenses require supporting documentation (receipts, booking confirmations, vouchers, etc) in order to be submitted. If you have more than one document, please compressed them into a ZIP file.
Depending on the local partner we are working with, expenses might be invoiced separately from the payroll invoices.
Step 4: Once you are done with the changes, click on Save.
Step 5: After saving you can edit or delete changes by clicking on the pencil or trashcan icon respectively. You can edit the information until the 5th of the month (9 am CET), after that, all changes will be automatically reported to Lano. If no changes need to be made, simply leave this section empty.
Report Export: you can export the report by clicking on the Export button and selecting your preferred format (CSV or Excel).
Historic changes: you can see all the changes you have requested in the past by changing the month on the “show changes for” tab.