This article explains the features of the new LegalOn. For information on the current version’s product features, please refer to this page.

This article describes how IT Admins can update the access permissions for workspaces/folders in bulk.

Bulk Update Access Permissions

1. Export CSV file

Go to [Admin settings] → [Workspaces], then click […] → [Bulk update Access Permissions]
Click [Export]

Optionally, you can uncheck the “Exclude workspaces/folders with no permissions set” box.

Examples:
- Checked:
  Data from workspaces and folders with no access permissions set will be excluded from the export.
- Unchecked:
  All data from workspaces and folders with no access permission set will be included in the export.
※ When importing items with no access permissions set upon download, you must specify the Access level and User or User group. If these settings are not provided, an import error will occur.
Folders with inherited permissions are included in the export; however, any changes made to the access permissions in this CSV file will not be applied.
After the export is complete, open the automated email you receive and click the link inside

Subject: LegalOn Workspace Sharing Settings Data - Download Ready

From: no-reply@legalontech.com

2. Edit the exported CSV file

Enter the required information in the downloaded CSV file and save it

Column	Field	Description	Example	Input
A	ID (not editable)	ID of the workspace or folder to be shared. To add a new user or user group with access permissions, add a new row and copy and paste the existing ID.	This field cannot be edited.	Required
B	Directory (not editable)	Shows the hierarchy up to the level just below the top. Hierarchy levels are separated by “/.”	This field cannot be edited.
C	Name (not editable)	Name of the workspace/folder to be shared.	This field cannot be edited.
D	Access Level (updatable)	Enter the access permission. Enter one of the following: Admin, Editor, Contributor, or Viewer.	Admin	Required
E	User (updatable)	Enter the email address of the user to whom you want to grant permission. (1) (2)	hanako.legal@legalontech.com	Either the user or user group column is required.
F	User Group (updatable)	Enter the name of the user group to which you want to grant permission. (1) (2)	Legal Group	Either the user or user group column is required.
G	Inherited From (not editable)	If this column lists a source workspace/folder name, it means the access permission is inherited from a higher level.	This field cannot be edited.

(*1) If the entered email address or user group name does not match the registered information, an error will occur. Please check the correct details in the Users or User groups list and enter them into the CSV file.

(*2)

Enter one user OR one user group per row.
Do not add new columns to the exported CSV file.
To add multiple users or user groups, see "◼︎ Adding access permissions" below.

💡Info

Max users per workspace/folder: 1,000
Max user groups per workspace/folder: 200
Bulk update with a CSV file: Import limit 10,000 rows

Example: How to Fill Out the CSV File

◼︎ Changing access permissions

To change access permissions, edit the Access Level, User, and User Group columns.

◼︎ Adding access permissions

To add access permissions, copy and paste a row above or below, then edit the Access Level, User, and User Group columns.

◼︎ Removing access permissions

To remove access permission, delete the corresponding row. However, each workspace or folder must have at least one user or user group assigned with access permissions.

3. Upload the edited CSV file

Go to [Admin Settings] → [Workspaces], then select […] → [Bulk Update Access Permissions]
Upload the CSV file you saved in “2. Edit the exported CSV file”
Click [Import]
After starting the import, wait a moment, then click [Reload]