Overview
The E-Sign feature allows you to send contracts for electronic signatures without leaving the platform. Once a contract has gone through internal review and third-party negotiation, you can initiate the signing process, configure signatory details, attach stamp papers, and dispatch the document to all signatories in one streamlined flow. All followers of the contract are notified when the contract is shared and when it is signed.
How to Initiate E-Signing
Step 1: Access the Contract
Navigate to the contract you want to send for e-signing.
Step 2: Initiate Sign
Click the Initiate Sign button at the top right of the contract details page.
Alternatively, go to the Documents tab, locate the PDF file you want to send for signing, and click the Sign button in the Key Actions column. Note that the Sign option is only available for PDF files.
E-Signing Setup
Attach Stamp Paper
Choose how you want to attach a stamp paper to the contract:
Self-buy SHCIL E-Stamp: procure an e-stamp directly from Legistify on behalf of your organisation
2nd-party buys SHCIL E-Stamp: send a payment link to the second party so they can procure the e-stamp directly
Use Stamps from your wallet: use an e-stamp already available in your Legistify stamp wallet
Upload Stamps from device: upload a stamp paper file directly from your device
Add Signatory Details
Fill in the following fields to configure the signing setup:
Document Type: select the type of document being signed (e.g. Contract)
Signatory: select whether there is a single signatory or multiple signatories
Signing Order: set whether signatories must sign in a specific sequence or if the order is off
Sign Link Validity: set how long the signing link will remain active (e.g. 1 Year)
Auto Reminders: configure automatic reminder frequency for signatories (e.g. Weekly)
For each signatory, fill in:
Signer Name
Signer Email
Phone Number
Stamp / Seal Details
Signature Format: choose from Virtual Sign, Aadhaar (OTP-based authentication using Aadhaar details), or DSC (Digital Signature Certificate)
Click + Add Signer to include additional signatories. You can also click + Mailing List to add a mailing list for broader notifications.
Setting Signature Coordinates
After filling in the signatory details, click Set Coordinates. A preview of the document will open titled Place Signature Coordinate on This Document.
Drag and drop the signature box to the desired position on the document
To apply the same position across all pages, click Copy to All
Once you are satisfied with the placement, tick the consent checkbox confirming that you consent to the document's distribution for electronic signatures, and click Proceed to send the document to the signatories.
After Sending
Once the document has been dispatched:
The file will appear in the Documents tab with a status of E-Signing Pending
A Cancel Esigning Request option will be available next to the file if you need to withdraw the request
Signing Process for Signatories
Each signatory receives an email notification with a link to sign the contract
Upon clicking the link, the contract opens for the signatory to review and sign
After signing, the signatory receives an email containing the signed contract and a comprehensive audit trail
Once all signatories have signed:
All followers of the contract receive an email notification
The contract status updates to Executed, confirming the successful completion of the signing process
The signed document and audit trail are accessible in the Documents section of the contract page
Conclusion
The E-Sign feature brings the entire signing process into one place, eliminating the need to coordinate across multiple platforms or departments. Configuring the right stamp option, signatory details, and signature format upfront ensures a smooth process for all parties involved. Once the contract reaches Executed status, the signed copy and audit trail are always available in the Documents tab for future reference.