How to Share and E-Sign a Contract
E-sign is a feature that allows users to send contracts for electronic signatures directly from the CMT tool after the contract has been approved. This streamlined process ensures quick and efficient contract finalization. All followers of the contract will be notified when the contract is shared and signed. Additionally, users can attach stamp papers and choose various signature formats from within the tool, eliminating the need to engage multiple departments.
Process Overview:
Download Final Contract:
Access the specific contract
Click on the "Documents" section.
Click on "Download Final Contract."
The final contract will be downloaded in both Word and PDF formats.
E-Signing the Contract:
Access the final contract (PDF) and click on the "E-Sign" button.
A page will appear, prompting the following fields:
Attach Stamp Paper:Self Buy SHCIL E-Stamp: Procure an e-stamp directly from Legistify.
2nd Party Buy SHCIL E-Stamp: Procure an e-stamp directly from Legistify. Fill in requirements and send a payment link to the second party.
Use Stamp from Your Wallet: If a stamp is available add the stamp from your Legistify stamp wallet.
Add Signatory Details:
Fill in the required fields including:
Document Type: Specify the type of document.
Signatories: List the amount of signatories who need to sign the contract.
Signing Order: Set if there is an order in which the signatories will sign the document.
Link Validity: Define how long the e-sign link will be valid.
Auto Reminders: Set up automatic reminders for signatories.
Signer Name: Enter the names of the signatories.
Signer Email: Enter the email addresses of the signatories.
Phone Number: Enter the phone numbers of the signatories if required.
Stamp Details: Provide details about the stamp being used.
Signature Formats:
Choose from three signature formats:
Virtual Signature
AADHAR: Verify with Aadhar details and proceed with OTP authentication.
DSC: Digital Signature Certificates, the electronic equivalent of physical certificates.
Set Signature Coordinates:
If you want to position the signature box in a different place than the preset location, you can click “click and drop signature box” & input it to the desired location within the document.
To apply the same position to all pages, click on the "copy to all" button.
Send Document for Signature:
Click on "Send Document" to dispatch it to the signatory.
Signing Process:
The signatory will receive an email notification with a link to sign the contract.
Upon clicking the link, the contract will open for the signatory to review and sign.
After signing, the signatory will receive an email containing the signed contract and a comprehensive audit trail.
After the signatory signs the contract, all followers of the contract will receive a notification via email, and the contract status will be updated to "Executed," indicating the successful completion of the signing process. The signed document and audit trail will also be accessible in the "Documents" section of the contract page.
By following these detailed steps, users can efficiently share and obtain electronic signatures on contracts, ensuring a smooth and secure approval process.