This guide provides instruction for using the Responses Reader to upload scanned paper student responses from a folder or a single file, where a high-volume image capture device is used to scan a group of response documents into a file or folder.
Examples of a high-volume image capture device include a bulk scanner, a networked copier machine, or other similar tray-feed device that is configured to save scanned files to a location accessible on the school’s local area network.
This process may be completed at the school or teacher account level.
IMPORTANT SCANNER CONFIGURATION INFORMATION:
• Scanned files must be in JPG, PNG, or GIF format, not PDFs
• Scanned files must be at least 200dpi resolution
• Scanned files must be located on a local computer hard drive. If your scanner is set to save images to the cloud, you will need to copy the images or image folder to your local hard drive prior to uploading to the GCA platform using the Responses Reader.
IMPORTANT PRE-CHECK OF STUDENT DOCUMENTS:
PLEASE CHECK all student response documents prior to scanning! Any pencil marks on or near the scanner bar code must be erased. Otherwise the upload process will fail for these sheets.
Be sure that ALL SHEETS ARE INCLUDED in the scanning for every student response, even if the student left them blank. The system needs all sheets to know that the response is complete.
You can upload sheets in any order, and return to upload any you find that are missing. The platform will recognize the related pages and group them together.
SCANNING YOUR STUDENT RESPONSE PAGES:
Scan your documents using your system or school’s bulk or tray-feed scanning device to a destination folder on a local computer or hard drive.
Please contact your system or school’s IT department for support to configure the scanner if this is the first time it is used, or to set up the destination folder for your scanned documents.
UPLOADING STUDENT RESPONSE PAGES FROM THE DESTINATION FOLDER:
1. In District and School Connect, select the Responses Reader option from the left side menu.
2. From the drop-down menu, select Scan Files to upload multiple student response scan files at once, or select Scan Folder to upload an entire folder containing multiple scanned student responses.
3. Navigate to the folder where your scanned responses are saved and follow the on-screen instructions to import into District and School Connect.
Do you have questions or need help?
Log into your District and School Connect account and click on the blue conversation icon located at the bottom right corner of the screen. Our live support is there to assist you!