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Archive and Restore Training Content
Archive and Restore Training Content

Soft-delete lessons, paths, and certifications, and return them to active status

Michael Hughes avatar
Written by Michael Hughes
Updated over a year ago

In This Article

  1. About This Task

  2. Archive Content

  3. Restore Content

  4. Understand Restored Lesson Activity

About This Task

You can archive training content––lessons, paths, and certifications––after that content has outlived its usefulness. Archiving is a form of soft-deletion. When a lesson or path is archived, it's made inactive and removed from the Content and Learn pages. Because such content is archived rather than expunged it can also be easily restored.

Archive Content

To archive content, select Archive from the command bar of a lesson or path overview page.
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This is how the button appears on a lesson overview page.

This screenshot shows the location of the Archive button on the lesson overview page of Lessonly's interface.

And this is how it appears on a path overview page.

This screenshot shows the location of the Archive button on the path overview page of Lessonly's interface.

After selecting Archive, a dialog window prompts you to confirm your decision. Note that archiving lessons removes live data from users and the gradebook. Select OK to proceed.

This screenshot shows the modal window that appears after a user clicks the Archive button on a lesson or path. The window instructs users that "archiving this lesson will remove live data from users and the gradebook."

Important Notes

  • Archiving a lesson with active assignments removes those assignments. This applies to both standalone lessons and those included in learning paths.
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  • When a lesson is archived, it's removed from any paths that include it. When such lessons are restored, they are not automatically returned to paths. You must manually re-add them.

Restore Content

To restore archived content, select View Archives from the lower right corner of the Content page.

This screenshot shows the location of the View Archives button on the Content tab of Lessonly's interface.

You can filter your archives by content type...

This screenshot shows the different options for filtering archived content: the options include filtering by lesson, user, event, group, smart group, path and certification path, and practice scenario.

...or search archived content by keywords.

Note: If content has a "+" in its title––"Rodgers + Hammerstein" for example––the + symbol must be removed or the search engine won't locate your content. Search "Rodgers" or "Hammerstein," but delete the + symbol.

After you find the content you want to restore, select the Restore button on its overview page.

Archived Lesson Overview

Archived Path/Certification Overview

Confirm that you want to restore the lesson or path. Select Yes, restore to proceed.

This screenshot shows the window that prompts users to confirm they want to restore previously archived content. Users can cancel this action by clicking that button or proceed to restore content by clicking the button that reads "Yes, restore."

Understand Restored Lesson Activity

The total number of completed assignments is retained. This count only includes direct assignments. It does not include lessons that learners completed as part of a learning path, nor does it include optional completions (i.e., learners who took the lesson by selecting it from Additional Learning Content on the Learn page).

Lesson completions, on the other hand, include both assigned and optional completions. This tally includes both standalone lesson completions and those completed as part of a learning path.

Questions? Contact the Support team at support@lessonly.com

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