Statements are a great feature within Lightyear to help reconcile your outstanding Bills and keep a track of reconciled supplier statements.
How to file a statement
Statements can be filed to Statements Tab from the Processing Tab. Select the statement, and click More > Manually File Statement.
You'll be asked for the following info. All fields are mandatory
Supplier.
Statement date.
Bill date range.
Once these are filled out, the statement will be stored in your Statements Tab
Searching for a filed statement
Anything that's marked as a statement will be stored in the Statements Tab, so this is where we'll need to go to view them.
Results are displayed in the following format within the 3 panel layout :
Panel 1 - The statements that have been returned in the search parameters
Panel 2 - Default view will display the summary information of all Bills with the selected statements date range. Note: Panel 3 will display the statement image by default. If user selects a Bill in panel 2, the image will display the selected Bill, and the data in panel 2 will display the selected Bills details. To return to the Statement view, click 'Statement Detail' in the panel 2 sub-menu
You can pivot between Search, Statement Detail, Statement Activity, Bill Detail & Bill Activity within the sub-menu of panel 2.
Reconciling Statements
To mark a statement as reconciled, tick the 'is reconciled' tick box in panel 2 under statement detail. This will then flag as reconciled and will be denoted with a green thumbs up in panel 1 (see image below)
Trashing Statement
You can trash a statement by clicking the Trash icon in panel 2. You can search for trashed statements by clicking the 'include trash' tick box when searching.