Statements are a great feature within Lightyear to help you reconcile outstanding bills and keep track of reconciled supplier statements. You can file statements directly from the Processing tab, then search, review, and reconcile them from the Statements tab.
File a statement
You can file statements to the Statements tab from the Processing tab.
Go to the Processing tab and select the statement.
Click More, then click Manually File Statement.
Complete the following mandatory fields:
Supplier.
Statement date.
Bill date range.
Once you fill out all fields, the statement will be stored in the Statements tab.
đNote: All fields are mandatory; the statement cannot be filed until Supplier, Statement date, and Bill date range are completed.â
Search for a filed statement
Anything marked as a statement is stored in the Statements tab, so this is where you'll need to go to view them.
Results are displayed in a three-panel layout:
Panel 1: Displays the list of statements returned by your search parameters.
Panel 2: By default, shows a summary of all bills within the selected statement date range. If a specific bill is selected, this panel will display the bill's details.
Panel 3: Displays the statement image by default. If a specific bill is selected in Panel 2, this panel will show the bill's image.
đ¤Tip: You can pivot between Search, Statement Detail, Statement Activity, Bill Detail, and Bill Activity using the sub-menu in Panel 2. To return to the overall statement view after exploring specific bill details, click Statement Detail in the Panel 2 sub-menu.
Reconcile a statement
To mark a statement as reconciled:
Select the statement from Panel 1.
In Panel 2, go to the Statement Detail view.
Tick the Is reconciled checkbox.
Once ticked, the statement will be flagged as reconciled and will display a green thumbs-up icon in Panel 1.
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Trash a statement
To trash a statement, click the trash icon in Panel 2.
đ¤Tip: To find trashed statements, tick the Include trash checkbox when searching in the Statements tab.