Custom fields become powerful way to filter and search your library. Admin and Content Managers can use them in the library, and consumers can use them in Search to find find and organize assets based on the metadata you've added.
Using Custom Fields in Search
Click the Search bar at the top of the screen
Type the name of your custom field to get suggestions OR select custom field filters from the filter list
Enter or select the value(s) you want to search for
Filter by custom fields in the Library
Open the Library
Click the Add filter
Find your custom fields in the filter list
Select or enter the values you want to filter by
Filtering by field type
Text fields: Enter text to match. Assets with that text in the field will appear.
Number fields: Enter a specific number or a range to filter Assets.
Date fields: Select a date range to find Assets with dates in that period.
Single-select fields: Check one or more options. Assets matching any selected option will appear.
Multi-select fields: Check options to filter. You can choose whether Assets must have all selected options or any of them.
Combining custom field filters
You can filter by multiple custom fields at once. For example:
Status = "Approved" AND Department = "Marketing"
Expiration Date = This month AND Region = "North America"
Each additional filter narrows the results.
Combining with other filters
Custom field filters work alongside other filter types:
File type
Tags
Date added
Uploader
This lets you create very specific queries like: "All approved PNG files tagged 'brand' uploaded this quarter."
Saving filtered views
If you regularly filter by the same custom field values in the Library, you can always save the combination as a Saved View:
Set up your filters
Click Save View
Name your view
Access it anytime with one click
Using custom fields for dynamic Galleries
Custom field filters can also power dynamic Galleries in Kits. Create a View using a filter for Status = "Approved" the create a dynamic Gallery connected to that View. As new Assets match that criteria they will appear automatically - or be removed if they no longer match. This is a manage the assets in kits through metadata.