In this article:
Daily Review
LMN Timesheets allow crews to leave notes and pictures on any job or task they work on.
Navigate to Timesheets > Daily Review
Select the date you want to review
💡 Filter by Staff Group (optional - if you want to look at a narrower list of timesheets that day)
Click View button to load the notes on-screen
Notes will be organized by foreman name. Click any foreman name to expand their section and show all the timesheet notes and photos they've entered for each jobsite.
Reviewing Notes & Time/Payroll Warnings
Payroll Alerts: Timesheets Alerts & Staff Alerts (Previously Time Warnings)
Timesheet Alerts in LMN help to ensure your timesheets are more accurate. It will look for two main issues:
Timesheets that have NOT been Approved yet;
Whether or not a Lunch Break was skipped by an employee.
Staff Alerts (Previously Payroll Warnings)
Staff Alerts in LMN help to ensure your timesheets are more accurate. It will look for three main issues:
When an employee EXCEEDS the daily hours set up in Setting
When an employee has been clocked into MULTIPLE Timesheets
When an employee is NOT PRESENT on any Timesheet.
To access Staff Alerts:
Click on Timesheets at the top of the screen
Click on Payroll Alerts on the left-hand menu
Click on Staff Alerts
Toggle the Date you wish to view by clicking on the arrows or by clicking directly on the Date field and selecting the date.
Click on the Review Time buttons to be redirected to that Timesheet in question
'Approve' Screen
Before Approving Timesheets in LMN, you have the ability to Audit and Review your employee's timesheets.
Navigate to Timesheets > Approve
Expedited Approval
If you wish to Approve or Un-Approve a Timesheet(s) in a quick manner, checkmark the timesheet(s) in question and then select the Update Timesheets dropdown to 'Approve Time' or 'Change Status'.
💡For best practice, timesheet approvals should be done from this screen and that they cannot be done in the Crew App.
Actionable Items
Audit: if you see 'Edited' next a Timesheet, this is flagging the timesheet for manual data entry and for you to Audit the timesheet.
Drop Down Arrow to Review: a summary view of their start/end times, total hours by employee and by Job/Task and whether a lunch break was taken or not.
Edit: will bring you back into the Timesheet in question to make any adjustments you may need to make
Auditing Timesheets
Click open a timesheet from the list
You will then see an Employee Summary and Job & Task Summary, click anywhere on this section to open the Review Time page.
On the Review Time page, you will see their ACTUAL time of clock-in/out highlighted in red and what time they changed it to under the CLOCK IN/OUT header.
Click the View Map button to view their exact GPS location of where they were when they clocked in/out by selecting the
⚠️ If this button is unable to be selected, your employee's Location Services was disabled on their smartphone at the time of clock in/out).
Reviewing Timesheets
As an LMN Admin, you have the ability to review all timesheets and the information associated to them for your company.
You have multiple options for reviewing timesheets: the Timesheets List screen and the Approve screen. We will review your options below.
From the Timesheet List
Navigate to Timesheets > Timesheets List
From this screen you can click on the timesheet that you wish to review.
When the timesheet opens, at the very top, you'll see a readout of that crew's Efficiency Score for the work done on that timesheet, contrasted against the Efficiency Goal set for this timesheet's Crew Lead.
The Efficiency Score represents the percentage of time that the crew spent on working on Jobs with 'Production' set as the Job Category, such as Mowing.
Time spent on jobs with a category of 'NonProduction,' such as 'Loading/Unloading,' contributes negatively to the Efficiency Score.
Click on any Gray bar showing a job name, to review the time logs for that job.
Click on the initial circles next to Timesheet Crew List to bring up the Timesheet Staff view, from which you can view each crew member's logged time, any instances of absent/late, and the reasons provided for those instances by your crew leads.
Approve Time
From this screen, you will have three options for reviewing timesheets: Audit, Review and Edit.
The word 'Edited' in red will indicate any timesheets which were edited by the person who created the timesheet.
Audit Time
Click the row with the employee's name to see all-time records within the timesheet, along with Clock In/Out time (the time the staff member said they were clocking in) and Actual (the time they actually clocked in/out).
Any times that were not accurate will be shown in red font.
Review Time
You can review your timesheet in detail by clicking on the timesheet to drop down a summary to review.
If you accept the timesheet as is, you can click Approve from this page.
Edit
Click on Open to review the timesheet - from here you will be able to review the time logs for this job.
Then, you can click edit which will bring you to the timesheet to further edit if required.
Approving Timesheets
It is very important to keep track of your crews timesheet submission daily. This allows you to monitor whether timesheets are being submitted or not and if they are being filled out correctly. You can do all of this by using the Approve screen in LMN from your browser as shown below
⚠️ Approvals for timesheets cannot be performed in the App
You have the ability to check each timesheet that has been submitted and approve them for payroll.
Approve Selected
By clicking on the checkboxes beside the date on each timesheet you can approve multiple timesheets at once.
If you see a red 'Edited' beside the timesheet then that means your foreman has clocked into a site and changed the time from the time that it actually was when they clocked in to an earlier time. Click on the Timesheet, then click into the Employee Summary to see the changes that the foreman made to the timesheet.
🎥 Timesheet Review & Approvals Video
Click the button below to view a video tutorial about Timesheet Review & Approvals
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